Contract Administrator
Job Description
Who We AreDudek is a leading environmental, planning, and engineering firm that helps public and private clients achieve compliance, practicality, and innovation through our project work. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.
As a 100% employee-owned company, Dudek's culture rewards smart, productive team members with ownership, professional development, and financial benefits. Our work communities are designed to encourage collaboration, sustainability, and connectivity with the surrounding communities.
We invest in our Employees and communities through various initiatives that make Dudek a great place to work! Dudek makes it a priority to DuGood by giving back to the communities in which we live and work, and offer Dudekians the opportunity to take a paid volunteer day each year. Our experts are encouraged to eDUcate school groups about planning, engineering, and preserving the natural and built environments. We promote environmental sustainability through our DuGreen initiative by working to improve our environmental footprint. We also DuWell to educate our associates on their health and wellness. And our Du Something Fun team brings everyone at Dudek together to balance our hard work with exciting activities.
At Dudek, we understand the best problem solving happens when diverse viewpoints and experiences are shared. We recognize that different perspectives, inclusivity, and trust build a stronger culture and add value to our firm. We celebrate our differences and strive to make meaningful progress toward becoming a more diverse company.
About The Job
Dudek is seeking an experienced Contract Administrator II to join our Legal Department. The ideal candidate will have a minimum of seven years of experience working with commercial and/or government contracts. In this role, you will work collaboratively with Dudek's General Counsel and other internal Dudek business teams. Your excellent analytical and organizational skills will be highly desirable. This is an exciting, fast-paced position within an employee-owned company. The Contract Administrator II will report directly to the Senior Contract Administrator in Encinitas, CA.
you will have the opportunity to shape.
Who You Are
To thrive at Dudek, you should be comfortable with freedom and accountability. We value collaborative, resourceful, and independent thinkers. We look for curious, solution-focused people who are able to adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we support your creative approaches to solve problems.
Duties and Responsibilities:
- Triage contract-related requests and questions between business teams and Legal so work can be prioritized, and questions can be addressed quickly and efficiently.
- Analyze contractual language in high volumes and identify and translate critical information quickly, including spotting errors and inconsistencies.
- Track and monitor the status of contracting documents and ensure timely receipt of fully executed documents.
- Regularly interface with Dudek attorneys on matters relating to contract interpretation and risk management.
- Work cross-functionally and independently; proactively seek out answers to questions from Dudek project managers and project accountants as well as outside clients and sub-consultants.
- Prepare and manage Certificate of Insurance (COI) documents, including regularly interfacing with Dudek's external insurance broker.
- Assist with special projects as needed.
- Bachelor's degree in Business, Finance, or a related field
- Minimum of 7 years experience in commercial and/or government contracting
- Strong analytical and problem-solving skills
- Prior in-house legal experience is a plus
- Advanced Microsoft Office skills
- Self-motivated with the ability to handle multiple priorities and meet timelines
- Clear organizational and project management skills
- Ability to think critically and apply sound judgment
- Excellent attention to detail and interpersonal skills with an emphasis on written and verbal communication.
- Comfortable working in a fast-paced, dynamic environment
- California Notary Public preferred
- Ability to work overtime as needed
- Must possess a valid driver's license and have active personal automobile liability insurance by the first day of employment
Physical Requirements
Working Conditions:
- This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
- This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.
- This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
- This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proposed Salary Range: $79,560-$97,240 annually *
*Final agreed upon compensation will be based on a variety of factors including but not limited to an individual's related experience, education, certifications, skills, and work location.
Perks of Being a Dudekian
Not only will Dudek provide you with a competitive salary, but we also strive to create an environment that promotes growth, career development, and a flexible work-life balance. Dudek offers an array of benefits, from your typical medical, dental, and vision coverage to the opportunity to share in Dudek's success through discretionary bonuses, based on firmwide, divisional, and individual performance. We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! Since we encourage our colleagues to take time off when needed, Dudek also provides a generous vacation package. If you're tired of an overly structured environment and decision-making process to get your job done, Dudek is a place where your ideas are heard and your initiative is rewarded. Speak with your recruiter to learn more about the great perks of being a Dudekian.
Dudek is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
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