Job Description

 

HR OPERATIONS ASSISTANT

Thank you for considering Housing & Food Services at the University of Washington, Seattle.

Housing & Food Services (HFS) provides on-campus housing to over 10,000 student residents and operates over 40 dining and café locations that serve the entire campus community. To successfully accomplish this, we employ over 1,200 students, classified and professional staff members who work throughout HFS, providing residential and dining services to the campus. As reflected in our mission statement—working together to enhance student life—teamwork and service to our students and customers are at the heart of our business.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity, and justice for all. In Housing & Food Services, our DEI statement reads:

HFS will become an organization that prioritizes inclusive workplace communities, centered on belonging and opportunity for all staff. All HFS staff must accept responsibility to identify and interrupt biases, privilege, barriers, and power dynamics. We challenge ourselves to engage in open dialogue, active listening, and empathic learning.

Should you wish to learn more about our commitment to diversity, equity, and inclusion at UW Housing & Food Services, please reference this link Diversity, Equity, and Inclusion Statement Training.

POSITION PURPOSE
The HR Operations Assistant (payroll title: Human Resource Assistant Senior) serves as an administrative resource for staff and provides technical support in executing compensation, classification, recruitment, and related human resources functions.

DESCRIPTION OF DUTIES

• Maintain the employee personnel files

• Execute the annual Essential Employee notifications

• Maintain the probation and trial service evaluation process, reporting non-compliance

• Maintain supplies and office equipment

• Schedule meetings for the Director and HR Managers

• Utilize retention standards to maintain records

• Provide backup to the HFS Reception Desk

• Maintain organizational charts to ensure they are updated as changes occur

• Prepare correspondence for signature by Director, HR Managers, and Executive Director

• Assist in the annual evaluation process through filing, tracking and reporting

• Advise managers and executives on policies and procedures

• Monitor leaves of absence and provide guidance to employees and managers on FMLA/PFML provisions

• Maintain position description library

• Assist recruitment process by scheduling interviews, screening applications, and marketing and outreach

• Prepare hiring and offer letters

• Participate in presentations, and departmental training

• Manage and track compliance for training completion

• Support the student employment program by providing guidance and direction to HR Student Assistants

• ProCard reconciliation

• Manage and track HR activities and business processes in Workday, such as position changes,

terminations, and compensation changes

POSITION DIMENSIONS
The HR Operations Assistant must possess and maintain working knowledge of the functions and supporting policies and procedures related to Human Resources.

The HR Operations Assistant has a great deal of direct contact with employees who are in the midst of life-changing events and must maintain rapport and confidentiality to serve responsively.

MINIMUM QUALIFICATIONS
Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.

Experience that demonstrates:

• Excellent writing, editing, and oral communication skills

• Success explaining complex policies and procedures

• Intermediate-level competency in Microsoft Office applications, including Word, Excel, Outlook, Visio, SharePoint, and PowerPoint

• Effective communication and working relationships with a diverse audience

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED QUALIFICATIONS

• Experience with Family Medical Leave Act, Americans with Disabilities Act, Labor and Industry issues, and complex scheduling.

• Working knowledge of UWHires, Workday, SharePoint.

• Values Diversity: Engages all kinds of people equitably; supports equal and fair treatment and opportunity for all; fosters a climate of inclusion, where diverse thoughts are freely shared and integrated.

• Personal Learning and Development: Is personally committed to continuously improving themselves; recognizes the need to change personal, interpersonal behavior, actively seeks feedback.

CONDITIONS OF EMPLOYMENT

• A satisfactory outcome from the employment reference check processes and education verification.

______________________________________________________________

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Job Type: Full-time

Pay: $3,727.00 - $4,985.00 per month

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Seattle, WA 98105

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