Records Specialist
Job Description
Compton Community College District
Records Specialist
Req: C2024-029
Salary: $3,632.95 - $5,111.94 per month
Deadline: 02/05/2024
Complete job description and application available online at: https://compton.igreentree.com/css_classified/
DEFINITION
Under general supervision, performs a wide variety of specialized clerical work related to enrolling students and maintaining accurate and current records of students' academic status and progress; provides information to students, faculty, and staff regarding college procedures and requirements; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from an Enrollment Services Supervisor. Exercises no direct supervision over staff. May provide technical and functional direction to student workers.
CLASS CHARACTERISTICS
This is the journey-level class that is responsible for performing specialized and complex student records management and admissions duties. Incumbents respond to requests for transcripts, inquiries regarding academic status and progress, petitions to waive fees or other issues. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Enrollment Services Supervisor in that the latter is the full supervisory level class in the Admissions and Records department and oversees the day-to-day services and activities of records staff .
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Answers questions from students and the public regarding the admissions and records policies and procedures of the college.
Distributes applications for college admission; checks applications for completeness and accuracy; and issues appointments to register.
Codes applications and inputs data into the student records information system.
Post grades and grade changes to cumulative record.
Processes a wide variety of forms related to the admissions and records process such as graduation petitions, class drops and adds, exclusion rosters, positive attendance forms, reinstatement forms, section and level change forms, and directory cards.
Checks cumulative records for repetition of classes and other factors which require adjustment to the record.
Processes transcript requests: separates checks or money orders and submits to the Bursar's Office.
Retrieves information and processes requests for verification of student enrollment, status and records.
Prepares correspondence to students regarding admission and records.
Assists in the coordination of any off-campus admission and registration events.
Resolves problems related to registration, enrollment and records; explains to instructors how to properly use rosters.
Generates list of instructors and students with missing grades and assists with resolving this issue.
Processes documents and petitions for grade changes, withdrawals, transfers, graduation, academic progress renewals, etc.; gathers supporting documentation for grade change and graduation petitions.
Applies judgment and specialized knowledge in the evaluation of student records for the purpose of determining eligibility and status of entering students and of students who petition to graduate.
Processes and mails outgoing transcripts; maintains records relating to transcript fees received.
Assists students, instructors and visitors with procedures for enrollment and registration, resident regulations, and basic scholarship and graduation requirements.
May train, assign, and review work of temporary registration personnel and student workers.
Performs various administrative and clerical duties such as filing, answering phones, data entry, record- keeping, and inter-office mail distribution.
Travels to El Camino College to pick up all rosters, such as attendance, positive, grades, etc.
Performs other duties as assigned.
Required Qualifications:
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• Equivalent to the completion of the twelfth (12 ) grade, and three (3) years of clerical experience, including one (1) year of performing duties in the maintenance of student records.
• Have sensitivity to and understanding of multi-cultural, diverse environments and college students from diverse academic, socioeconomic, cultural, and ethnic backgrounds.
Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position for which you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
IMPORTANT NOTICE
To be included in the initial screening, application materials must be received no later than 3 p.m. on the closing date.
FOR FURTHER INQUIRIES AND APPLICATION MATERIAL SUBMISSION, CONTACT:
Compton College - Human Resources
1111 East Artesia Boulevard
Compton, CA 90221-5393
310-900-1600, ext. 2146
www.compton.edu
The Compton Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.
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