Administrator

The Department of Health, Behavior & Society in the Bloomberg School of Public Health is seeking an Administrator. The Department is committed to diversity as a core value and its faculty engage in research, practice, pedagogy and training around how social context and behavior shape people's health.  The Department currently has some 60 tenured, tenure-track, and non-tenure track faculty, together with 120 graduate students in the three master's programs (MSPH, MHS, and ScM) and one PhD program, being supported by close to 70 staff members in various administrative, research, and finance roles. Will report directly to the Chair, to provide direct oversight of overall administrative, financial, and operational activities of the department.

Specific Duties & Responsibilities

• Advise the Chair on resource needs and financial risks facing the department.
• Ensure timely responses to requests for regular and ad hoc reports from Chairs, faculty, School and University administration, and sponsored research agencies.
• Oversee fiscal management for sponsored research for approximately $10 million per year (pre and post award for grants, contracts, sub-contracts).
• Identify opportunities and champion major initiatives for continuous improvement in support of internal controls and financial reporting processes.
• Ensure compliance with University policies and procedures and all applicable legal rules, regulations and Sponsor guidelines.
• Serve as a key resource for strategic financial operational planning.
• Prepare and oversee annual budget planning and preparation, financial analysis, projections and reporting for the chair and divisional business office.
• Liaise between the department and divisional business office to ensure compliance with school, university and external sponsor guidelines and policies.
• Serve in an oversight role over the Center for Communication Programs (CCP), the largest center in the school with annual budget of over $350 million.
• Exercise independent managerial and professional judgement and assume responsibility for decisions, consequences and results.
• Project and analyze long-term trends in total budget for the department, including analysis of expected changes in teaching, research and professional practice activities, student enrollment and scholarship support, faculty size and composition as well as analysis and resolution of short-term issues.
• Manage general funds, gifts and discretionary accounts endowments, student scholarships and petty cash and endowment funds.
• Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that span multiple business areas.
• Provide strategic direction and planning for departmental growth.

• Assure smooth operations within the department.
• Coordinate and track human resource transactions for faculty, staff, and students in partnership with the Bloomberg Human Resources.
• Manage 7 to 10 direct reports, including Financial Managers and Grants and Contracts Managers.
• Direct and consult as needed with human resources on staffing and personnel management plans, employment and compensation issues, performance management issues and disciplinary actions, and salary planning.
• Promote an inclusive and innovative team work environment.
• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management.
• In collaboration with Human Resources and department faculty, ensure the skills and competencies of department staff address changing technology and changing needs.
• Oversee training of staff and develop procedures and organization to improve efficiency.
• Coordinate with department Chair to develop a space allocation policy for the department, maintain systems to monitor space use, including off-site locations and leases.
• Lead general facilities operations for department and work with Facilities Management on space projects.
• Work with academic staff to ensure student support.

Special Knowledge, Skills & Abilities

• Excellent writing, communication and oral presentation skills.
• Solid knowledge of local, state, and federal guidelines on sponsored projects.
• Recognize the sensitivity and importance of managing confidential department and/or School information.
• Communicate in a tactful and diplomatic manner with staff, students, faculty as well as internal and external partners.

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years supervisory experience and two years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). 
• Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrator 
Role/Level/Range: L/04/LE  
Starting Salary Range: Min $85,400 - Max $149,500 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8 AM to 5 PM 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Dept of Health Behavior and Society  
Personnel area: School of Public Health 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.