Subaward/Compliance Graduate Assistant

Job Description


Graduate Assistant

Functional Title:

Subaward/Compliance Graduate Assistant

Category Status:

04-Graduate Assistant

Applicant Search Category:

Graduate Assistant

University Authorized FTE:



VPR-Research Administration

Hiring Range Minimum:


Hiring Range Maximum:


Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The Office of Research Administration (ORA) supports the research community of University of Maryland, College Park. The subaward unit within ORA is seeking an energetic Graduate Assistant to join our dynamic staff.

The Graduate Assistant will be responsible for providing accurate information and guidance to the Office of Research Administration, individual faculty researchers, departmental business officers, and administrator’s within the Office of Technology Commercialization and SPAC regarding the technical, financial, property, and invention reporting requirements and reporting formats for all federal, commercial, and non-federal awards.

  • Researching, establishing, and updating an on-line federal award closeout manual including the most current forms and procedures related to the reporting requirements of all federal award closeouts, including the most current forms and procedures related to the reporting requirements of all federal agencies. Maintains communication with other administrative units on campus impacted by future changes.
  • Maintaining an official digital record of all closeout and interim report submissions by continuously incorporating relevant documentation in the Kuali Research and OPTIX systems.
  • Assuming the Lead role in coordinating with other units on campus to initiate a “rapid response” to federal delinquent report requests which threaten future funding or noncompliance with federal regulations, including but not limited to the research and preparation of final patent reports.
  • Occasional phone interactions and frequent electronic communication with Federal contracts and grants offices, faculty, and campus administrators requiring maturity, tact, and professional demeanor
  • Other office responsibilities as assigned, including but not limited to filing, scanning, and answering/directing calls as appropriate.

Minimum Qualifications:

Must be enrolled as a full time graduate student at the University of Maryland, College Park.

Knowledge, Skills, and Abilities:
  • Must be detail oriented with the ability to work independently and as part of a team.
  • Ability to communicate appropriately and effectively with the diverse constituency of the campus community, including staff, administrators, and faculty.
  • Excellent organizational skills are needed to be successful in this position.
  • Applicants must be experienced with general office software such as the Adobe Acrobat Suite, Microsoft office suite, and google applications.


  • First year admitted graduate student available to start as soon as possible.
  • Previous experience working in a business, financial, management, or IT setting is also preferred.

Additional Information:

Must be available to work 20 hours per week during office business hours 8:30 to 5:00. This is a 12 month assistantship position.

Posting Date:


Open Until Filled


Best Consideration Date


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Women, minorities, LGBTQ+, veterans, and people with disabilities are encouraged to apply.

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