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Senior Program Coordinator
Job Description
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The Team
Our Financial Services for the Poor (FSP) program support government and private-sector partners in a shared effort to establish financial services for the world’s poorest to use to build more prosperous and secure lives for themselves, their families, and their communities.
The foundation believes that everyone benefits from an economy that includes everyone. Yet today, billions of people—particularly in the world’s poorest countries—are excluded from a formal economy and miss the many advantages these financial systems offer. We need to change this. And thanks to the rapid rise of digital payment systems, as well as the ubiquity of mobile technology, we now have the power to build upon existing infrastructure within individual countries to address this inequality. This belief is at the heart of FSP’s Digital Payment Infrastructure initiative to help level the playing field by working across public, private, and nonprofit sectors to create inclusive, interconnected digital economies in every country around the world. If we do, it is in everyone’s best interests. It will help billions take a step toward financial stability and advance the goals of those in a position to make a difference: bankers, mobile operators, payment technology companies, government regulators and more. A level playing field for everyone by building one digital financial system in every country around the world. That is what we work towards every day in FSP.
Application Deadline: Monday, November 27, 2023
- This role is a limited-term position for 12 months. Relocation will not be provided.
FSP is a dynamic team working at the frontier of technology, financial services, economic development, and women’s economic empowerment. Our Program Coordinators (S/PCs) are a critical part of the close-knit Strategy, Planning and Management team and play a pivotal role across the FSP team more broadly.
PCs in FSP independently manage a portfolio of investments including grants, contracts, program related investments and other projects in support of programmatic strategic goals. You will work with Program Officers in our policy & regulation initiative and business partners internally, as well as partners and potential grantees externally to make and manage high-quality investments, providing budget oversight and planning, reporting, and portfolio and operations process management.
Accordingly, our ideal candidate is excited about driving forward a complex portfolio and has a good understanding of the investment making process. Most importantly: we need someone entrepreneurial and initiative-taking who can guide program officers and work closely with the Deputy Director to manage the initiative pipeline.
What You’ll Do
- Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during the initial stages of grant making (e.g., sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).
- Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the Unison & ICS Systems.
- Project support: Work on special team projects as needed, usually related to supporting a grant or supporting the efficiency of team processes. Identify areas for process improvement and make recommendations.
- Data Input, Management & Analysis: Manage data for all grants and contracts in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with Portfolio Manager and Program Officers to keep all pertinent information accurate and up to date for reporting and analysis. Serves as point-person for Program Officers regarding budget targets and individual investment portfolio management.
- This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field; provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes.
- You will join monthly FSP Leadership Team meetings to provide an overview of your portfolio throughout the year and you will also join teamwide learning sessions and training to ensure you have a good understanding of the technical content of our strategy. The SPM team has a strong development orientation and has access to external training and travel opportunities.
- Act as liaison & partner with Grants Management, Contracts Management, Legal & Financial Planning & Analysis. Act as point of contact with stakeholders though the life cycle of a grant.
- Contributes to continuous improvement efforts for all relevant internal operational initiatives and manages process change with program team and external partners.
- Contributes to a team environment where individuals support and adhere to FSP culture priorities and behavior (e.g., success and development of others; inclusiveness; open dialogue; active giving and asking for constructive feedback)
Your Experience
- Ability to work with flexibility, efficiency, and diplomacy in a fast-paced challenging environment. Able to be highly organized and proactive and able to look ahead to anticipate issues and what is needed next, even without expertise in programmatic content. Ability to ask for help or input when needed to complete to get high-quality investments made according to deadlines.
- Demonstrated effectiveness influencing individuals and teams without explicit authority.
- Ability to ask questions and propose new ideas and ways of doing things.
- Understands basic investment rules, regulations, policies, processes, and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages stakeholders and decision-makers, as needed.
- Ability to effectively communicate with external partners.
- Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
- Bachelor’s degree and project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry and/or business experience preferred.
- Prior Program Coordinator experience at the foundation is preferred.
The typical salary range for this role is $27.74/hour to $51.54/hour USD. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.
- Must be able to legally work in the country where this position is located without visa sponsorship.
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.
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