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Program Assistant, MIT International Science and Technology Initiatives (MISTI)

Job Description

PROGRAM ASSISTANT, MIT INTERNATIONAL SCIENCE AND TECHNOLOGY INITIATIVES (MISTI), Center for International Studies (CIS), to perform complex and diverse administrative duties in support of the MISTI program.  Will provide support to the assistant director for student health and safety and the associate director and coordinate the country-specific international educational programs for Colombia, Mexico, Portugal, and Spain. Responsibilities include processing student applications; performing intake interviews; assisting with the internship matching process; coordinating student travel arrangements, housing, insurance, and other administrative items with both hosts and students; serving as a contact point for interns; maintaining intern files and database; coordinating event logistics for training and organizing other program events; processing program financial transactions and reconciling program accounts; maintaining the program’s website and social media; drafting written materials and reports; analyzing student data for stakeholders; and performing other administrative tasks as needed.  

Job Requirements:

REQUIRED: high school diploma or its equivalent; at least three years of professional administrative/office experience; excellent organizational, analytical, problem-solving, customer service, interpersonal, and verbal and written communication skills; meticulous attention to detail; experience organizing and hosting small- and large-scale events; discretion and good judgment with confidential information; proficiency with MS Office/Outlook, Adobe, Airtable, and social media platforms; and willingness to learn new programs/software as needed.  Must be able to follow through on tasks; work independently and as part of a team; and interact with a diverse group of faculty, students, staff, and corporate sponsors.  PREFERRED: bachelor's degree; Mexico and Spain, global education, and/or MIT experience; spoken/written Spanish language proficiency; and knowledge of CRM systems (Salesforce, Terra Dotta) and cloud-based programs (e.g., Concur, SAP).  Job #23375-5

Pay range (grade 5) - $22.37 - 30.60/hour, starting salary commensurate with experience

Occasional weekday evening and weekend work will be required.

U.S. citizenship or permanent residency is required.

10/30/23

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