Position Details

Position Information

Recruitment/Posting Title	Business Manager III
Job Category	Staff & Executive - Administrative & Support - General
Department	School Public Affairs & Admin
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Manager III. Reporting to the Associate Dean for Finance and Administration, this position provides business acumen, grant administration and accounting expertise in performing business management functions for the School of Public Affairs and Administration. This position is responsible for the following and is not limited to: Serves as pre-award and post-award contact in the Research Administration and Proposal Submission System (RAPSS); Ensures all functions are performed accurately, thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes as it relate to budget, finance, procurement, payroll, grant administration, travel, and expense reimbursement, etc. Serves as the backup preparer for all timesheets, check requests, purchase orders, requisitions, appointments, etc., in the absence of the Administrative Coordinator since the Finance and Administration office is a small unit. Serves as the point of contact for appointments related to visiting scholars and is the preparer for Faculty H1-B applications Maintains records on expenditures and reconciles monthly all internal and external accounts and reviews University reports to ensure that accounts are within budget; Under the general direction of the Associate Dean for Finance and Administration, analyzes and reviews financial data, and prepares financial statements and reports for both internal and external purposes including but not limited to tuition revenue, enrollment, benchmarking, quarterly forecasts, monthly and year-end financial narratives Reviews and approves travel expense reports of SPAA faculty, staff, students and guests Resolves a diverse range of problems consistent with an understanding of mission, vision, role and goals of the School and consistent with a comprehensive understanding of accounting in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, and University policies and procedures; Under the general direction of the Associate Dean for Finance and Administration, provides independent accounting and budgeting support to Directors within SPAA’s units, various credit and noncredit courses and Principal Investigators (Pis) with proposal budget development; Provides guidance and counsel regarding various funding agency guidelines and requirements; Serves as primary effort coordinator for Effort Certification and Reporting (ECRT); Communicates with the Associate Dean for Finance and Administration and Effort Certification Compliance Staff if there are issues or concerns regarding ECRT; Include swrjs and case notes referencing changes made to the ECRT cards at the request of the Associate Dean for Finance and Administration Follows up with Pl to ensure they have certified the ECRT reports for their employees; In conjunction with the Associate Dean for Finance and Administration, supports Principal Investigators regarding grant expenditures, ensuring proper budgeting, and may assist Principal Investigators with preparing re-budgeting as needed; Oversees and manages salary reallocations to for all internal and external accounts and ensures reconciliation of allocations to accounts; Monitors expenses against projects, providing proactive guidance to Principal Investigators to ensure proper expenditures and no overdrafts; Manages effort reporting process, working with Principal Investigators to ensure certification effort, processes salary funding adjustments as needed, and timely ECRT certifications; Assists the Associate Dean for Finance and Administration with grant account closeouts, working with Principal Investigators to identify and process costs transfers, salary re allocations as needed and appropriate within the stated University and sponsor guidelines; Assists in other projects, assignments and duties as assigned by the Associate Dean for Finance and Administration. Serves as the sole preparer of journal entries (cash, projects, accruals, actuals, adjustments)
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	72833.000
Annual Mid Range Salary	90741.000
Annual Maximum Salary	108649.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices Also requires a minimum of five years of professional experience in financial/accounting, analytic and budgetary reporting, and two years of grant administration/management
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge of Tableau, Research Administration and Proposal Submission System (RAPSS), PeopleSoft, RUMarketplace, Application for Noncredit Online Registration system (ANCOR)O, ISS Online DA-2019 Request, Recruitment, Onboarding and Classification System (ROCS), Effort Certification and Reporting Technology (ECRT), Microsoft Office (Word, Excel, Access, PowerPoint) Knowledge of Rutgers Financial Systems (Hyperion, Oracle, Enterprise Planning & Budgeting Cloud Service)
Preferred Qualifications	• Candidate should have excellent communication, time management, conflict management and delegation skills • The ability to work on multiple tasks simultaneously while maintaining a professional/courteous manner when working with both internal and external constituents
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2772
Posting Open Date	10/27/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement