Position Details

Position Information

Recruitment/Posting Title	Senior Project Administrator
Job Category	URA-AFT Administrative
Department	UFA Project Management Office
Overview
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Project Administrator for the University Finance and Administration (UFA) Project Management Office (PMO.) Reporting to the Associate Director of Project Management, the Senior Project Administrator is responsible for supporting the UFA PMO Project Management pillar in various responsibilities related to the successful planning, scheduling, management, and implementation of multiple projects, initiatives, and programs comprising the UFA PMO project portfolio. Key duties: Works closely with PMO Project Managers and Project Teams to fulfill various duties and responsibilities related to project management, including monitoring project progress, assisting with resource and meeting scheduling, managing project collaborative resources, implementing risk management strategies, and a variety of other project management administrative tasks. Develops and maintains internal and external project documentation, including project status reports, meeting agendas and minutes, risk logs, stakeholder assessments, process maps, flowcharts, business requirements documents, and current state assessments.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	72833.000
Annual Mid Range Salary	90741.000
Annual Maximum Salary	108649.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree or equivalent combination of education and/or experience. A minimum of 5 years experience in project management-related roles.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience working with a diverse team with conflicting needs or requirements. Ability to multitask effectively and work on multiple concurrent workstreams. Demonstrated written, verbal, and presentation skills. Ability to work effectively both independently and as part of a team. Ability to develop and maintain effective customer relationships with a team approach. Ability to exercise judgment and integrity in a highly collaborative environment. Proven ability to understand complex matters, problem solve, and communicate effectively to a variety of audiences. Creativity in the application of technology tools to meet project goals and business needs.
Preferred Qualifications	Prior experience working in a Higher Education environment. Strong understanding of social communication and collaboration platforms. Project Management certification (PMP, ACP, APM, etc.).
Equipment Utilized	Microsoft Project Professional Microsoft Project Online Microsoft Office 365 Microsoft Teams Microsoft Visio Virtual Meeting technologies (i.e. Zoom, Webex)
Physical Demands and Work Environment	The Senior Project Administrator will be expected to work efficiently and effectively in a hybrid work environment, with equal efficacy in in-person and remote work capacities. The incumbent will be expected to travel as needed between different site locations to participate in collaborative and deliberative meetings with project teams and business and technical process stakeholders.
Special Conditions

Posting Details

Posting Number	23ST2809
Posting Open Date	10/25/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement