Position Details

Position Information

Recruitment/Posting Title	Department Administrator
Job Category	URA-AFT Administrative
Department	IPO-Facilities Utilities
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Department Administrator for the Division of Institutional Planning & Operations (IP&O). Under the guidance and direction of the Assistant Director, this position provides business, operational, analytical and administrative support to the Utilities Department in Institutional Planning & Operations (IP&O). In support of the Utilities Department, this position provides departmental administrative support of activities including the department calendar; purchase orders/invoices, office equipment support, data collection/spread sheets, work orders, asset management and coordinates initiatives as assigned by the Assistant Director/Director. Among the key duties of this position are the following: Coordinates the administration of processes associated with maintenance, repair/replace and renovation projects. Assists with the preparation and implementation of administrative guidelines and procedures. Creates informational materials; prepares, processes, and controls records, statistics, reports, and documents; and/or performs support functions including analytical reviews. Schedules appointments; arranges and coordinates department logistics; and completes other work consistent with a broad understanding of the mission, vision, role, and goals of IP&O. Serves as liaison with internal/external units and vendors. Works under general supervision, within established work parameters, with few direct instructions. Performs professional work that requires knowledge of general administrative/office management principles and practices.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field, or an equivalent combination of education and/or experience. A minimum of five years’ relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication and interpersonal skills, and computer literacy.
Preferred Qualifications	Experience in a Facilities Maintenance/Operations, Utilities or Renovations office is preferred.
Equipment Utilized	Must be proficient in using computers (i.e. Excel, Microsoft, etc.), and data entry/analysis.
Physical Demands and Work Environment	Expected to function in a professional office/field work environment.
Special Conditions

Posting Details

Posting Number	23ST2811
Posting Open Date	10/25/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement