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Legal Coordinator

University of Maryland

Job Description

Position Number:

123384

Title:

Coordinator

Functional Title:

Legal Coordinator

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

100

Unit:

PRES-Office of General Counsel

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The Legal Coordinator provides administrative and legal support services to all attorneys and paralegals in the Office of General Counsel (OGC), the in-house office that provides legal support and advice to the University of Maryland, College Park. The breadth of OGC’s legal practice requires the Legal Coordinator to be capable and willing to support OGC and its attorneys and paralegals in a wide range of legal, operational, and administrative matters, including but not limited to: administrative tasks; litigation/adversarial matters; administrative hearings; public information requests; and human resources, corporate, transactional, real estate, and policy matters.

The Legal Coordinator plays a pivotal role in keeping OGC functioning efficiently by coordinating administrative functions, maintaining files and a matter-management system, and collaborating with other business and academic units across the University. In addition to handling administrative functions, the Legal Coordinator works under attorney supervision to perform some or all of the following duties: review, edit, and draft legal documents and communications; perform legal and factual research; review, prepare, and maintain documents, exhibits, and presentations; analyze, preserve and maintain evidence; monitor and update internal tracking processes; and communicate and interact with clients, outside counsel, and third parties, including other government units.

The Legal Coordinator plays a support role in handling the University’s responses to internal and external information requests, such as Public Information Act (PIA) requests, subpoenas, or other court legal orders; the Employee Grievance Hearing and Public Safety Denial of Access appeal processes; and similar matters handled by OGC.

The Legal Coordinator works collaboratively with OGC’s Executive Assistant(s) to provide administrative support for OGC and its attorneys and paralegals as needed, which may include scheduling, coordinating and tracking grievances, denials of access, and similar matters; supporting office operations and information management; and maintaining filing systems.

Benefits Summary

Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:

Education:
Bachelor’s degree

Experience:
  • Minimum of two (2) years of experience or equivalent combination of education and/or experience, which must include experience supporting practicing attorneys in either a law firm or a public sector (i.e., government), nonprofit, or private (i.e. corporate) in-house counsel setting.
  • Experience working in a fast-paced legal environment.

Knowledge, Skills, & Abilities:
  • Excellent attention to detail and strong writing skills.
  • Strong organizational, planning, problem-solving, and interpersonal skills.
  • Ability to perform legal research involving federal, state, and administrative statutes, regulations, and case law under the direction of an attorney.
  • Proficiency using Microsoft Office and Google Workspace applications, specifically Word, PowerPoint, Excel, Gmail, Google Calendar, and Google Drive.
  • Ability to become proficient with new software applications as needed.
  • Ability to communicate effectively both verbally and in writing. 
  • Ability to use discretion and good judgment. 
  • Ability to work under multiple deadlines and with any matter assigned. 
  • Must interact courteously and professionally with all constituencies and maintain strict confidentiality regarding all OGC matters.
  • Ability to take initiative and work independently in a deadline-driven environment.
  • State of Maryland notary or ability to become a notary upon employment.

Preferences:

Preferences:
  • Paralegal certification.
  • Bachelor’s degree.
  • Working knowledge of the laws applicable to a research-intensive university.
  • Previous experience as a litigation or transactional legal assistant, legal secretary, or paralegal, including business, procurement, or real estate transactions.
  • Ability to create and update websites.
  • Proof-reading and copy-editing experience (i.e., reviewing written documents for consistency, accuracy, spelling, and grammar).
  • Proficiency with one or more legal document/case management applications.

Job Risks

Not Applicable to This Position

Physical Demands

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials/supplies.

Posting Date:

10/25/2023

Open Until Filled

Yes

Best Consideration Date

11/20/2023

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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