International Scholar Advisor

Stanford University

Job Description


Posted: 22-Oct-23

Location: Stanford, California

Type: Full-time

Salary: Open



Internal Number: 101122

This is a Three-Year Fixed-Term.


An important function of Bechtel International Center is to support the immigration component of the University's mission of teaching and research. As an International Scholar Advisor, you will play a lead role in advising University Departments about all aspects of hiring international scholars, and helping the University maintain compliance with federal immigration regulations. You will work closely with the University's administrative and professional staff to determine eligibility of prospective international employees, and are responsible for department outreach and training.

You will serve as the point person to liaise with government agencies such as the Departments of Labor, Homeland Security, Department of State, and the Citizenship and Immigration Services in all matters pertaining primarily to the hiring of H1-B employees (and also on occasion TN, E-3 and O-1) and helping maintain University compliance with immigration regulations.

As the point of contact for Stanford departments and units submitting electronic requests for nonimmigrant visa sponsorship, you will apply your knowledge of federal government regulations and procedures to prepare the relevant forms, advise employing units about issues affecting the employment of nonimmigrants in the various classifications, and file petitions. This is currently a 3-year fixed-term position.


Responsible for the visa sponsorship of the H-1 employees at Stanford. This includes monitoring changes to the regulations in these classifications and developing procedures and protocols for ensuring Stanford compliance. (50%)

  • Monitor federal regulatory changes in employment-based visa classifications
  • Develop procedures and protocols for complying with complex federal regulations
  • Point person for handling Department of Labor and USCIS site visits
  • Work with Departments and central university units such Human Resources, Office of Postdoctoral Affairs and University IT to determine nonimmigrant eligibility of international scholars
  • Work with University IT to help with gathering and preparation of documents for H-1B submissions
  • Screen and process petitions. This requires:
    • Review of application
    • Determination of prevailing wage with consultation with Department of Labor
    • Preparation of Labor Condition Application
    • Filing of new or extension petitions

Advising, Outreach and Training (30%)

  • Provide outreach about policy and protocol development
  • Provide information and written guidance to hiring departments and individual scholars about all aspects of relevant immigration status
  • Communicate with federal agencies such as DHS, DOL, and USCIS about individual cases and build knowledge and understanding through association and communication with colleagues
  • Assist and train department administrators on procedures for requesting appropriate classification for their scholars
  • Develop and update written procedures for departments
  • Develop and present workshops
  • Maintain information on employment-based visa classifications on Bechtel International Center's website.
  • Develop and maintain close working relationships with the Offices of the Dean of Research, General Counsel, University IT around policies related to the hiring of international scholars at Stanford

Compliance and Technology (20%)

  • Assist in data analysis--helping the office and the institution understand trends in scholar services
  • Assist in evaluating technology solutions to enhance compliance, service delivery and data integrity
  • Assist in and troubleshoot the development of scholar employment workflow in PeopleSoft

*Other duties may also be assigned

To be successful in this position, you will bring:

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
    • Experience in the delivery of immigration-related services in an institution of higher education
    • Knowledge of employment-based immigration visas
    • Willingness to advise in a broad area of visa issues
  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management.
    • Ability to respond with confidence to immigration queries that may have a significant effect on an individual's presence in the United States.
    • Ability to exercise tact and diplomacy and to work with departments and scholars who are under pressure of deadlines
  • Advanced analysis and problem solving skills.
    • Demonstrated knowledge of systems procedures and demonstrated experience in day to day handling of systems and data analysis
    • Ability to efficiently process multiple tasks in parallel with strong attention to detail.
  • Advanced computer skills, including experience with Microsoft Office Suite.
  • Advanced customer service skills.
  • Relevant computer systems/technology experience.
    • Familiarity with relevant technology and willingness to play a lead role in the move to a new platform
    • Demonstrated familiarity with computer applications such as File-Maker Pro, Excel and PowerPoint and an understanding how such programs can help with the evaluation of work functions and procedures.
  • Understanding of financial transactions.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
    • Experience in developing policies and protocols and explaining them to departments and end users


  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Requires occasional work on evenings and weekends.
  • Hybrid position requiring up to two days onsite per week.

T he expected pay range for this position is $65,000 to $100,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:
We invite you to apply for this position, please submit your resume and a one-page cover letter along with your online application.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

*Please mention you saw this ad on AcademicJobs.*

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