Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	SMLR - Dean's Office
Overview
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Education and Employment Research Center in the School of Management and Labor Relations. This position will work closely with the Sr. Program Administrator to provide administrative and communications support for the center’s research with policy makers and practitioners in education and workforce. Among the key duties of this position are the following: Organizes and tracks center news, events and publications to promote with relevant audiences. Tracks opportunities to disseminate the center’s research to key audiences. Ensures alignment with the school and university branding and communication policies. Aligns center’s communication strategy with funder guidelines and timelines. Assists in writing regular newsletters for internal and external audiences. Supports social media posting. Updates the center website with new projects, publications, presentations, and relevant news as requested by center director and researchers. With center researchers and administrator, assists in coordinating, planning, promoting, and executing online events and webinars. Works with center staff to prepare conference exhibitions. Works with researchers to design power point presentations. Oversees formatting of reports and publications including graphics and layout. Coordinates staff travel including making travel reservations, completing conference registrations and preparing communications material for travelers. Assists with departmental purchasing. Assists with grant pre-award processes and other administrative tasks as requested.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in communications or a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach. A minimum of two years relevant experience in a program coordination or administrative function, exceptional communication skills, strong interpersonal skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires organizational skills and judgement when coordinating multiple communications and organizational tasks, the ability to prioritize tasks and determine when to alert their supervisor of challenges.
Preferred Qualifications	Experience working in and familiarity with higher education and workforce development.
Equipment Utilized	Adobe Creative Cloud, Microsoft Office Suite, Outlook, Microsoft Planner, InDesign
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2704
Posting Open Date	10/11/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement