Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	URA-AFT Administrative
Department	Mason Gross Sch Arts-Deans Ofc
Overview
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Assistant I for Mason Gross School of the Arts (MGSA). Reporting to the Business Analyst III Supervisor in Mason Gross School of the Arts (MGSA), this position provides support in the areas of budget, accounting, planning, and operational activities. Among the key duties of this position are the following: Tracks and reconciles MGSA budgets and expenditures, ensuring compliance with MGSA and University policies, processes, and procedures. Assists with analyzing revenues and expenditures, developing budget proposals and projections, and executing closing processes. Duties include, but are not limited to, reconciling, budgeting, database management, and accounting. Processes a variety of business transactions, including, but not limited to, journal entries, project cost adjustments, corrections, and requisitions. Prepares and analyzes data and reports. Serves as liaison for University’s accounting, budgeting, and purchases areas in resolving issues and general matters. Ensures efficient and effective policy dissemination, application, and compliance. Performs professional work requiring an excellent knowledge of GAAP as well as a good understanding and application of concepts, theories, and practices of accounting; as well as specific knowledge of MGSA and University policies, procedures, processes, and systems. Carries out routine and semi-routine work within work parameters for the unit and under general supervision.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience demonstrating knowledge and understanding of generally accepted accounting principles and practices. Two years’ relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community. Must be able to work in a team environment under general supervision, within established work parameters, with few direct instructions. Must be able to maintain a professional demeanor in a fast-paced, customer-service-focused, confidential environment. Must be able to handle and prioritize multiple tasks and to interact successfully with a wide range of individuals at all levels of the University community. Must be able to maintain professional demeanor in fast-paced, customer service-focused, confidential environment consistent with an understanding of the mission, vision, role, and goals of the Dean’s Office, MGSA, and RU, and the role the tasks and responsibilities of the position play in the achievement of these goals.
Preferred Qualifications	Previous experience in a customer service organization preferred. Knowledge of Rutgers financial, systems and policies preferred. Advance knowledge of Microsoft Excel.
Equipment Utilized	Position regularly uses MS Office Suite, RU Marketplace, HCM, Oracle, Sakai, Canvas, ROCS, Tableau and knows or will learn any and all systems RU uses for accounting; budgeting; data management; expense reimbursement; personnel appointments; payroll; cash handling; procurement; pcards; grants in pre and post awards, facilities and space scheduling, maintenance, and management; and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, customer-service-focused, confidential environment.
Special Conditions

Posting Details

Posting Number	23ST2721
Posting Open Date	10/12/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement