Position Details

Position Information

Recruitment/Posting Title	Principal Management Assistant - Confidential
Job Category	Staff & Executive - Administrative & Support
Department	CS-EVP for Academic & Clin Affairs
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Principal Management Assistant in the Office for Interprofessional Programs within Rutgers Biomedical and Health Sciences. The Principal Management Assistant provides advanced, diversified, and confidential administrative and management support to the Vice Chancellor for Interprofessional Programs. Exercises considerable discretion and independent judgment in handling day-to-day matters in the Office of the Vice Chancellor. Provides support to the Vice Chancellor in activities that relate to interprofessional education and practice, community health and foundation grants management. Among the key duties of this position are the following: Maintains and organizes the Vice Chancellor’s calendar, including meetings, conferences and travel arrangements. Plans and organizes logistics for appointments to optimize efficient use of the Vice Chancellor’s time. Prepares meeting materials for the Vice Chancellor (and meeting participants as necessary). Submits requests and maintains files for purchase orders regarding reimbursement for the Vice Chancellor’s travel, mileage, and meeting items. Screens incoming correspondence and phone messages to ensure that the all matters receive timely attention by the Vice Chancellor as appropriate. Ensures completion of paperwork pertaining to membership, licensure, and certification and privileging for the Vice Chancellor. Transcribes dictation and/or prepares correspondence for signature by the Vice Chancellor. Proofreads and edits as needed all written documents prepared by the Vice Chancellor when requested. Oversees the development and maintenance of the department’s record-keeping, filing and retrieval systems and determines proper filing classification of all documents on a regular basis.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	24S
Position Salary
Annual Minimum Salary	73664.000
Annual Mid Range Salary	93186.000
Annual Maximum Salary	112708.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Business or Public Administration or a related field; plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent oral and written communication skills. Must be computer literate with proficiency and knowledge of reporting and database tools such as MS Word, Excel and PowerPoint. Must possess a high degree of initiative and self-motivation. Ability to exercise exceptional discretion, confidentiality, and judgment dealing with sensitive issue. Ability to work as a team member and with all levels within the organization. Ability to work with a wide variety of individuals from students, to local community leaders, to faculty and academic leaders, to local and state political leaders. Experience working with senior level executive(s).
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	23ST2768
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement