Position Details

Position Information

Recruitment/Posting Title	Director, Grounds, Facilities Operations & Services
Job Category	Staff & Executive - Administrative & Support
Department	IPO-Facilities Grounds-NB
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Director, Grounds, Facilities Operations & Services for the Division of Institutional Planning & Operations (IP&O). Under the broad guidance and direction of the Associate Vice President, Operations & Services, the position directs and leads all Grounds Maintenance & Operations activities as well as Special Event support for all campuses located in New Brunswick, Piscataway, Camden and Newark, NJ. Among the key duties of this position are the following: Responsible for the delivery of all grounds maintenance and operational services associated with land and hardscaped areas and space including by not limited to roads, sidewalks, fields, manicured lawns and athletics fields for all applicable campuses located in the state. Works closely with the Facilities leadership for the Camden Campus. University grounds exceed 6,000 acres. Responsible for implementing approved policies, procedures, programs and standards for the delivery of all related operational services, which collectively fold into unit goals. Works closely with Assistant Directors and Area Managers for Grounds Maintenance to ensure that policies, procedures, programs and standards are implemented consistently across applicable campuses. Works closely with the respective campus leadership with regards to Grounds Operations concerns and matters. Provides resources for the successful delivery of services, ensuring quality and consistency across the the state. Assesses effectiveness of policies, procedures, programs and standards and provides reports and recommendations as needed to the Associate Vice President, Operations & Services. Oversight of contracts for supplemental services as required for Grounds Operations. Manages a variety of complex operational functions and is the initial point of contact for Grounds Assistant Directors. Must manage all operational budgetary allocations for the unit across the state campuses. Administers the execution of an annual budget for Grounds Operations. Assures that resources are allocated responsibly and effectively to all subordinate units across the functional area responsibilities; Grounds and Fleet Management. Responsible for oversight and monitoring the University’s compliance response to all applicable federal, state and local code and regulatory statutes and regulations pertaining to grounds requirements including but not limited to Storm Water Management. Responsible for maintenance of all university grounds across the campuses throughout the state. Responsible for maintenance of all university roadways, parking decks/lots and the repair of throughout the state. Responsible for establishing and maintaining a positive, service-oriented work environment in accordance with university policy and procedures. Supports training and career development for staff at all levels. Promotes interdepartmental communications and recognition throughout the unit. Works closely with the Landscape Architecture division of the Program Development unit during land and hardscape planning efforts for existing or newly created maintainable grounds space. Additionally, works closely with the Utilities Operations with regards to underground excavation, etc. as needed and works closely with the Office of Operations & Services Work Control Center. Responsible for emergency response activities as it pertains to weather related incidents and other emergency events. This position requires frequent communication with campus communities across the state which may include and range from Building Coordinators through Deans and Departmental Heads and Chairs, Students and Parents. Works objectively to resolve matters affecting the smooth operation and the delivery of facilities related services to all facilities. Represents Facilities and/or the University by serving on numerous committees, either internally or externally. Provides information and/or presentations to campus communities. The incumbent must communicate effectively with diverse customer constituencies in explaining and reconciling the expected service delivery and the realities of resource allocation. Keeps abreast of cutting edge initiatives in the field of grounds maintenance and operations, and event support. Participates on committees and represents the Associate Vice President, Operations & Services in meetings as needed. Spearheads special Facilities related assignments as needed and drafts reports as needed.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	09
Position Salary
Annual Minimum Salary	116658.000
Annual Mid Range Salary	147658.000
Annual Maximum Salary	178658.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in facilities management or landscape architectural; or an equivalent combination of education and/or experience. A minimum of five years of progressively responsible experience with demonstrated leadership and management skills in a highly complex organization.
Certifications/Licenses	Valid driver’s license
Required Knowledge, Skills, and Abilities	Extensive experience in grounds. Must demonstrate a thorough knowledge and understanding of facilities management in a university setting. Excellent human relations, organizational, interpersonal, communication and leadership skills
Preferred Qualifications
Equipment Utilized	AiM Work Management System, Excel, Word and Visio
Physical Demands and Work Environment	Ability to work under adverse working conditions such as snow removal, storms, etc. and the required hours to perform Grounds functions.
Special Conditions	Clean Driving Record

Posting Details

Posting Number	23ST2584
Posting Open Date	09/21/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Rd

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement