Position Details

Position Information

Recruitment/Posting Title	Program Support Coordinator
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	NJMS-Office of Education
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Support Coordinator for NJMS- Office of Education. The Program Support Coordinator position provides high level administrative support and assistance to the Program Administrator and Associate Dean with the development and monitoring of the curriculum goals, objectives, and competencies. The Program Support Coordinator is responsible for administrative planning, organizational reviews, and in the introduction of new techniques and methods to improve the administrative practices related to the community-based preceptorship program. Among the key duties of this position are the following: Responsible for logistics, including scheduling, room assignments, student notifications, posting of documents such as syllabi, lectures, and podcasts into the Learning Management System (Canvas), for the Year 1 Healing, Humanism, and Health Equity (HHH) Course. Responsible for all aspects of the implementation and monitoring of the Community Preceptorship Program including developing, updating and maintaining web-based course management program. Serves as a liaison between the Office of Education and physicians in the Community Preceptorship Program. Recruits new physicians and maintains an active role in existing preceptorships in the required courses and clerkships. Works with the primary care departments and Faculty Affairs at NJMS to ensure that all physicians in the program obtain and maintain their faculty appointments. Will also be responsible for transmitting course and clerkship specific goals. Administrative support to Associate Dean of Education and Assistant Dean of Pre-clerkship Education for scheduling, calendar, organizing Dean’s letters and minutes for relevant meetings. Under the guidance of the Associate Dean and Assistant Dean for pre-clerkship education, assesses and coordinates faculty development activities to serve the needs of the voluntary clinical faculty in improving teaching and evaluations of the NJMS medical students. Develops timelines to monitor workflow; maintains accurate records of follow-up procedures and activities for all ongoing administrative functions. Prepares official correspondence, responds to inquiries as directed and distributes informational materials.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	26S
Position Salary
Annual Minimum Salary	72009.000
Annual Mid Range Salary	86521.000
Annual Maximum Salary	102805.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree required. Minimum three or more years of experience performing related tasks in a college environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required. Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability. Ability to maintain a high level of discretion and confidentiality. Ability to perform job duties with very minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency and adjust to changing workloads and deadlines. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business reports, business correspondence, and procedure manuals. Ability to present information and respond to questions from diverse groups of staff, faculty, students and the general public. Above average proficiency with MS Office products, including Access required; working knowledge of Banner, or comparable electronic databases required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing No special vision requirements Must be able to lift or exert force up to thirty (30) pounds
Special Conditions

Posting Details

Posting Number	23ST2729
Posting Open Date	10/05/2023
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement