Position Details

Position Information

Recruitment/Posting Title	Contract Grant Assistant (Award Setup)
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	Grant/Contract Accounting
Overview	The Office for Research’s mission is to support the research, scholarship, and creative endeavors of all Rutgers faculty. The Office accomplishes its mission by convening with academic and research leaders, providing integrated, user-focused resources, services, and tools, and partnering with faculty.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Contract Grant Assistant in The Office for Research. As part of the Office for Research, this position will work with Research Financial Services (RFS) to facilitate the post-award sponsored project activity to establish award accounts. Among the key duties of this position are the following: Responsible for award and agreement management and coordination as well as financial compliance relating to award establishment. Processes, distributes, and establishes executed awards in RU’s internal financial and administrative systems. Identifies financial, administrative, and/or regulatory issues impacting the execution of an award and works with the research community to resolve these issues and establish the appropriate accounting framework on fully executed awards. Works collaboratively with the Research & Sponsored Programs (RSP) pre-award team to resolve issues and establish award setup in a timely fashion.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree preferably in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience. Minimum of two years’ administrative experience in a business or academic environment that demonstrates knowledge and understanding of process and procedure coordination, organization, and facilitation.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication and customer service skills and computer literacy. Must be eager to learn, detail-oriented and comfortable handling multiple tasks simultaneously in a fast-paced environment. Must have strong analytical, communication and interpersonal skills and be comfortable working as part of a team.
Preferred Qualifications	Prior experience with post-award research administration activities, at either the department or central level, in an institution of higher education is highly desirable. Knowledge of research compliance preferred. Experience with financial or accounting systems highly desirable.
Equipment Utilized	Using a standard desktop computer, the incumbent will have access to multiple databases, all with their own unique and non-linked software necessitating operating knowledge and correlation of data.
Physical Demands and Work Environment	Work environment is a busy, deadline driven office. Must be able to work in a team environment under pressure and be adept at multi-tasking. No unusual physical demands.
Special Conditions	Multiple vacancies.

Posting Details

Posting Number	23ST2283
Posting Open Date	08/31/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Rd

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement