Job Description

 

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:
Are you passionate about celebrating outstanding achievements? The American Physical Society (APS) seeks an Honors Program Manager to drive the APS Society and Unit recognition programs, shaping a diverse, global landscape of honorees. As the orchestrator of our Honors Program, you'll collaborate closely with volunteers and APS leadership to ensure impeccable execution of our annual APS Fellows, Awards, and Historic Sites selections. Your role as the Honors Program Manager will be at the heart of making dreams of recognition a reality for physicists worldwide. You'll guide the journey from nomination to spotlight, working with the best and brightest in the field and overseeing the coordination of prestigious events. Let's amplify achievements together if you're ready to transform data and feedback into streamlined processes and unforgettable celebrations while fostering a culture of inclusivity, innovation, and excellence. Join us and be the driving force behind honoring physics luminaries of today and tomorrow.

APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Oversee all Honors and APS Fellowship selection process.
• Work closely with volunteer leaders and the Honors Nominations Coordinator to promote and facilitate APS Fellowship, society level prizes and awards, and solicit nominations.
• Work with Honors Engagement Coordinator to deliver high quality support for fund disbursement, invited talk placement, and Honors materials for events and recipients.
• Work with Honors Program Administrator to support component recognition program management.
• Manage the allocation calculation, alternate selection, and approval process for the prestigious APS Fellows program.
• Work with Meetings Department on placement of recipients/invited talks at Society meetings.
• Work with Meetings Department and Assistant Director, Member Engagement & Recognition to plan and execute 3 annual society prize & award ceremonies.
• Assist the Society CEO with presentation of certificates, awards, and medals at annual APS Prizes & Awards ceremonies.
• Work with recipients, Marketing Department, and external vendors to produce digital and video promotional materials.
• Coordinate with the APS Historic Sites Committee to review and select future historic sites; including creation of promotional and recognition collateral and coordination of events.
• Staff administrator to APS Medal & Society Selection Committee, LeRoy Apker Award Selection Committee, and APS Committees on Fellowship and Prizes & Awards.
• Interface with APS Council of Representatives and Presidential line to facilitate selection, approval, and recognition of top society prizes and awards.
• Collaborates with the Development Department in stewardship of funding for Society Honors and with unit executive committees to ensure adequate funding for Unit Honors.
• Other duties as assigned.

Education:

• Bachelor's degree is required.
• Master's degree preferred.
• In lieu of a Bachelor's degree four years of equivalent work experience preferably in a science background may be accepted.

Experience, Knowledge, Skills, and Abilities:

• Minimum 3 years of experience and demonstrated accomplishments in program administration, volunteer management and/or project management.
• Minimum of 4 years supervisory experience preferred.
• Familiarity with the physics/science research community preferred.
• Proficiency with all Microsoft Office Suite products, in particular Microsoft Word, Excel and PowerPoint.
• Proficiency with Google Docs and other online shared document products.
• Strong organization, documentation, and prioritization skills.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams as well as independently.

Travel: The position requires travel to recognition ceremonies and reception events as part of its core responsibilities, as well as additional travel as assigned.

Salary:
The salary range for this role considers the factors that are considered in making compensation decisions, including but not limited to skill sets, experience and training, and other business and organizational needs. APS's Compensation Philosophy is to manage salaries at the midpoint of the market. Therefore, it is the practice to hire within the entry - midpoint range.

Full Range: $86,165k/year - $129,247k/year (USD)

Target Range: $86,165k/year - $107,706k/year (USD)

Work Environment:
As noted above, APS offers a “Remote First” workplace. Although our Editorial Offices are located on Long Island, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.

This is Us:
Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values:
Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
• Dental benefits: individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.

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