Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	SMLR-Labor Studies & Empl Rels
Overview
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Department of Labor Studies and Employment Relations. This position is responsible for administrative work central to all academic programs of the Department of Labor Studies and Employment Relations. The position reports directly to the Assistant Dean for Student Services. Among the key duties of this position are the following: Schedules undergraduate and master’s courses. Manages multiple essential admissions and student databases. Coordinates student course evaluations. Assists instructors. Maintains accurate information about the academic programs on the web. Provides special permission numbers to students. Directs callers to the right person in the Academic Program office. Handles international student and faculty paperwork correctly. Helps maintain contact with alumni, along with performing occasional clerical work.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or an equivalent combination of education and/or experience. Requires two years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Outstanding communication and interpersonal skills. Ability to prioritize efforts under pressure and keep track of multiple ongoing deadlines. Proficiency at micro-computer software and university databases.
Preferred Qualifications	Experience working with faculty and students in a university setting. Sensitive to concerns of first-generation college students, returning adults, and commitment to inclusion of all types of students. Understand the “why” behind anti-discrimination and privacy protection. Able to articulate what Labor and Employment Relations involves when asked.
Equipment Utilized	Experience working with some or all of the programs and databases used regularly, including Salesforce, CSS, CourseAtlas, Rutalmin (secure QWS), the Grad Portal, DICES, Blue, Image Now, ARS, TRS as well as common micro-computer applications including ACCESS preferred. Experience with Canvas desirable. Demonstrated ability to learn to use multiple databases/new software essential.
Physical Demands and Work Environment
Special Conditions	Willing/able to work in the evening on occasion.

Posting Details

Posting Number	23ST2522
Posting Open Date	09/22/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement