Assistant to the Executive Director
Job Description
Position Number:
8140246Title:
Assistant to the Executive DirectorFunctional Title:
Assistant to the Executive DirectorCategory Status:
35-Exempt Contingent Category 2Applicant Search Category:
StaffUnit:
UMCES- Center for Environmental ScienceCampus/College Information:
The University of Maryland Center for Environmental Science unleashes the power of science to transform the way society understands and manages the environment. By conducting cutting-edge research into today’s most pressing environmental problems, we are developing new ideas to help guide our state, nation, and world toward a more environmentally sustainable future through five research centers—the Appalachian Laboratory in Frostburg, the Chesapeake Biological Laboratory in Solomons, the Horn Point Laboratory in Cambridge, the Institute of Marine and Environmental Technology in Baltimore, and the Maryland Sea Grant College in College Park. www.umces.edu
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Institute of Marine and Environmental Technology (IMET) seeks to hire an Assistant to the
Executive Director to provide professional administrative support to the IMET Executive
Director. This position will operate primarily as the Office Manager in the IMET Executive
Director’s Office. The duties of this position include: managing the Executive Director’s
schedule; making travel arrangements for the Executive Director and visitors; scheduling and
taking minutes for meetings; managing IMET events, including meetings, weekly seminars,
public events, and conferences with local and international collaborators and donors; handling
highly confidential and/or sensitive documents and matters; helping to update the IMET
website; and other administrative tasks.
Executive Director to provide professional administrative support to the IMET Executive
Director. This position will operate primarily as the Office Manager in the IMET Executive
Director’s Office. The duties of this position include: managing the Executive Director’s
schedule; making travel arrangements for the Executive Director and visitors; scheduling and
taking minutes for meetings; managing IMET events, including meetings, weekly seminars,
public events, and conferences with local and international collaborators and donors; handling
highly confidential and/or sensitive documents and matters; helping to update the IMET
website; and other administrative tasks.
Benefits Summary
Top Benefits and Perks:Contingent II Benefits Summary
Minimum Qualifications:
Education:
Bachelor’s Degree required.
Knowledge, Skills, and Abilities:
Bachelor’s Degree required.
Knowledge, Skills, and Abilities:
- Ability to handle multiple tasks and priorities with little supervision in a high‐paced, high output environment.
- Excellent customer service skills, as well as use of independent judgment, initiative, writing and editing skills to prepare correspondence, and meeting minutes.
- Experience with Microsoft and Google programs.
Preferences:
Preferences:
- Two (2) years of experience in an upper level Assistant position highly preferred.
- Familiarity with web content management systems and Adobe software is desired.
Additional Information:
The Institute of Marine and Environmental Technology (IMET) is a joint University System of
Maryland research institute capitalizing on the strengths of the University of Maryland Center
for Environmental Science (UMCES), the University of Maryland Baltimore County (UMBC),
and the University of Maryland, Baltimore (UMB). More information about IMET can be found
at www.imet.usmd.edu .
Salary range is $42,000‐$51,000 annually and is commensurate with experience. This is an
exempt, contractual position that includes State of Maryland health benefits.
To apply, please submit resume, cover letter, and contact information for three references
to Imet-hr@umces.edu.
UMCES is an AA/EEO employer. Women and minorities are encouraged to apply.
Maryland research institute capitalizing on the strengths of the University of Maryland Center
for Environmental Science (UMCES), the University of Maryland Baltimore County (UMBC),
and the University of Maryland, Baltimore (UMB). More information about IMET can be found
at www.imet.usmd.edu .
Salary range is $42,000‐$51,000 annually and is commensurate with experience. This is an
exempt, contractual position that includes State of Maryland health benefits.
To apply, please submit resume, cover letter, and contact information for three references
to Imet-hr@umces.edu.
UMCES is an AA/EEO employer. Women and minorities are encouraged to apply.
Posting Date:
08/14/2023Open Until Filled
NoDiversity Statement:
The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center’s policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990; or related legal requirements should be directed to the Director of Human Relations, Center Administration, P.O. Box 775, Cambridge, MD 21613.
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