Human Resources Generalist II

The College of Public Health and Health Professions has eight (8) departments plus the Dean’s Office (DO). This position will be located in the Dean’s Office and will function as the primary HR liaison for the college’s departments. The HR Director will assign departments based on operational requirements. This position will be the primary point of contact and provide HR guidance to its assigned departments within PHHP for all salary plans including Faculty, TEAMS, Postdoctoral Associates, OPS faculty and staff, Student Assistants including Federal Work Study, Graduate Assistants, Interns and Courtesy. Additionally, this position will work in tandem with the other HRGen2(s) and will serve as backup in times of absence or during periods of heavy workload.

HR Recruitment and Hiring Manager

Responsible for providing guidance and serving as Level 1 approver for all recruitments including posting, letters of offer, hires, and distributions. Guidance may include posting requirements, recruitment questions, interviewing process, veteran’s preference rules, foreign national requirements, background screenings, health assessments, work permits, reference checks, ad placements, search committee requirements, timelines, etc. Responsible for reviewing and approving all applicable letters of offer and/or appointment prior to issuance. Review all HR paperwork for completion and correctness prior to uploading in PeopleSoft, UF’s Human Resources management system. Confirm all recruitments advertised through UF’s posting systems are dispensed appropriately.

HR-related responsibilities

In conjunction with the Director of Human Resources, will serve as Level 1 reviewer and approver for reclassifications, special pay increases (SPI’s), FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations and leave cash outs. This may entail providing salary analytics, reviewing paperwork, comparing data with others in same/similar positions, processing FMLA paperwork, and advising departments related to these changes, as appropriate.

Process new Nepotism agreements, Disclosure of Outside Activity forms (for applicable salary plans), and HR-600’s for assigned departments, including ensuring forms submitted by departments are complete and accurate. Secure appropriate higher-level signatures/approvals. Track to ensure renewals are pre-approved timely.

Engage in Employee Relations (ER) conversations with department HR personnel, college employees, and/or UFHR ER partners, in conjunction with the Director of Human Resources, as needed and requested.

Relationship Building

As Level 1 College HR, it is incumbent on these positions to build a relationship of trust and collegiality with our department HR colleagues. Foster an open line of communication with assigned departments. Initiate and maintain regular meetings to strengthen relationships. Provide guidance and training in various HR functions as needed and requested. Serve as back-up to departments when HR positions may be vacant to assist with timely HR needs, including but not limited to completing new hire paperwork or processing terminations. Ensure that departments are kept abreast regarding Human Resources topics to include training all departmental HR representatives on updated policies, formats, and guidelines, as assigned by the Director of Human Resources.

Attend monthly UFHR Forum meeting via Livestream. Serve as key participant and speaker at monthly PHHP HR workshops.

Additional HR responsibilities

These HR duties and responsibilities will be assigned to at least one member of the College HR team, based on expertise, workload, and the needs of the unit. The expectation is that one HRGen2 will be the Lead and assume primary oversight for their assigned duty with the other HRGen2’s providing coverage as needed or requested by the Lead.

a.   Graduate Assistant Coordinator – Responsible for prompting the appropriate program director for list of new DO Graduate Assistants (GA), creating, and issuing Letters of Appointment (LOA), scheduling appointments with GAs for onboarding purposes, and entering tuition waivers. Ensure hire completed in PeopleSoft, tuition waivers processed appropriately, and distribution entered accordingly. Remind supervisors as needed of upcoming required evaluations.

Manage full cycle process for all Graduate School Funded Awards (GSFA) and Grinter Fellowship hires. Coordinate Grad School’s Graduate Student Tracking Program for all PHHP recipients.

Point person for PHHP’s scholarship tracking system for awards funded through the Dean’s Office, including all data entry, and running reports as requested. Prompt departments as deadline approaches to ensure timely entry of information. Remind departments to initiate distribution once hire approved and notify DO to update as needed.

b.     Training Compliance Manager – Monitor UF required trainings across all personnel types for the College, including HIPAA, FERPA, etc. Primary point of contact and manager of compliance training for all Dean’s Office employees. Initiate quarterly review of department compliance and communicate non-compliant trends/patterns to the appropriate Department Administrator(s).

c.     Website Manager – Ensure the PHHP Human Resources website is accurate and up to date. Create, update, and upload documents as appropriate. Fix broken links. Routinely review College HR webpages and checklists; suggest updates or changes to ensure our HR resources remain a helpful and useful tool to our department HR colleagues.

d.     Reporting – Track, execute and disseminate all regular reporting needs for the College HR team. Complete any special reporting requests as they are received from across the college.

e.     Faculty Evaluative Processes – Provide back-up assistance to the Director of HR related to all faculty evaluative processes, including annual evaluations, mid-cycle reviews, promotion and tenure, and post-tenure review. This may include reviewing faculty packets, updating forms, scheduling meetings, etc.

Miscellaneous

Maintain college human resources database (HRDB) with all required information. Complete ISA (PHHP’s internal accounting system) for all hires and employment changes assigned through the Dean’s Office. Maintain College HR electronic records (personnel, termination, and recruitment files), audit for mis-filed items, confirm records retention rules are followed, request disposal of files once allowable, and complete disposal. Ensure new hire welcome kit components are current and on hand.

$60,000 - $70,000 annually, commensurate with education and experience

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Strong customer service and multi-tasking skills.
• Effective organization and communication skills.
• Previous Human Resources experience, particularly with the University of Florida, strongly preferred
• Good computer skills, specifically with MS Office Suite, DropBox, and DocuSign.
• Knowledge of PeopleSoft HR processes.
• Familiarity with UF’s rules and regulations.
• Ability to work independently with significant self-motivation essential
• Attention to detail.
• Experience with WordPress and other web-based packages.
• Knowledge of and experience with UF promotion and tenure processes and the OPT system.

In order to be considered, you must upload your cover letter, resume and list of professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

These positions may offer flexible work arrangements such as hybrid/remote work locations (up to 2 days per week) and/or schedules that fall outside of the unit’s normal business hours.

This position is time-limited. 

If an accommodation is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 TDD. Hiring is contingent upon eligibility to work in the U.S. Searches are conducted according with Florida's Sunshine Law.