SAO is at the forefront, internationally, of the scientific exploration of the universe. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support.  Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.

This position aims to support the scientific members in the early stages of their scientific careers by administering the Fellowship Programs and advocating for appointees in the Postdoctoral, Predoctoral, Visiting Scientist, and Internship Programs.  The coordinator will support Associate Director for Internal Relations with implementing and managing initiatives supporting diversity, culture, inclusion, belonging, and professional development across the Early Career Researchers programs.

MAJOR DUTIES:

QUALIFICATIONS:  

Minimum of one-year specialized experience equivalent to at least grade 9 in the normal line of progression for this occupation.  Specialized experience is an experience that has equipped the applicant with the competencies/knowledge, skills, and abilities to successfully perform the duties of the position, such as listed in the major duties.

OR

Bachelor’s or equivalent degree.

OR

Three full years of progressively higher-level graduate education leading to such a degree.

OR

a combination of education and experience.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions, viewable on the web at https://www.opm.gov/policy-data-oversight/classification-qualifications/...

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

● Demonstrated skill in administering intern and fellowship programs for an organization, including knowledge of tax regulations, health insurance, international academic activities, and best practices for collaborative research programs

● Mastery of principles, standards, and practices governing academic fellowship and grant programs to provide analyses, expert guidance, and management recommendations.

● Ability to write and submit timely and accurate reports for relevant programs and projects.

● Skill in establishing and maintaining effective, cooperative, and supportive work relationships to coordinate efficiently with relevant stakeholders, both internal and external to the organization.

● Demonstrated ability to implement and support inclusive professional development programs for interns, predoctoral students, and postdoctoral fellows. 

● Experience developing content for website/online platforms, managing databases, and tracking metrics for analysis.

Required Documents: To receive consideration, applicants must submit all of the following:

1. CV 

2. A 2-page Statement addressing the duties and qualifications required of the position

3. A 1 page Diversity and Inclusion Statement: The statement should address your prior experience in increasing/improving diversity and inclusion 

4. Unofficial school transcripts if you are using education to qualify. 

5. Names and email addresses for three (3) professional references.

We are only accepting applications online for this position.  To apply, please visit https://lweb.cfa.harvard.edu/pcgi/opportunities/jobs?pid=23115

Conditions of Employment:  

Successful completion of a pre-employment background investigation.                                                                   

A one-year probationary period is required.         

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit the SAO website at http://www.cfa.harvard.edu/