Program Associate, Detained Children's Program
The Capital Area Immigrants’ Rights (CAIR) Coalition is the only non-profit organization in the Washington, D.C. area focused exclusively on providing free legal assistance to child and adult immigrants detained by the government in the Capital Region.
The Detained Children’s Program provides legal orientation and screening to detained migrant children in the Maryland and Virginia region. We also offer free legal services to children released from Office of Refugee Resettlement custody to the greater Washington/DC Baltimore region.
A Program Associate in the Detained Children’s Program travels regularly to DC and Baltimore offices to fulfill role responsibilities and works collaboratively with the team to:
- Contribute to the implementation of contractual requirements;
- Maintain databases and report to funders;
- Manage centralized phone line and email inbox, respond to general inquiries, and maintain communications with clients;
- Help with expense reporting; and
- Assist with detention visit preparation and breakdown, as needed.
General Duties and Responsibilities :
Operations and Administration
- Enter client information into shared databases and complete data reporting requirements.
- Maintain filing system and storage room, including organization of paper files, creating paper files when needed, and periodic mass archiving of files across the program.
- Communicate and record case assignments to staff and complete document and database audits to ensure accuracy of case information.
- Assist attorneys with day-to-day administrative tasks, as needed, including preparing and mailing filings.
- Helping with organization and other administrative work related to onboarding new staff.
- Assisting with maintaining the children’s conference room and coordinating with social services when supplies are low.
- Manage team calendars.
- Manage centralized phone line and email inbox for general program and client inquiries.
- Close cases and provide referrals for children we cannot represent.
- Assist with scheduling in-person meetings and coordinating office spaces.
- Notarize documents, as needed, for case filings.
- When staffing is low, participate in the preparation and breakdown of facility visits.
- Help maintain communication with clients, track hearings, and update database with relevant case information.
- Assist attorneys with case filings by printing documents, scanning copies, and delivering filings to local courts, as needed.
- Assist with program’s expense reporting and credit card reconciliation.
- Support DUCs leadership in organizing program-sponsored events, such as funder site visits or team retreats.
 This list is illustrative and not intended to be a complete classification of all job functions or tasks.
Client and Legal Proficiency
The Program Assistant will demonstrate an understanding of legal information versus legal advice and trauma-informed practices. The Program Assistant will provide timely and professional responses to community and client inquiries and/or direct them to appropriate staff members.
The Program Assistant properly prioritizes tasks and projects with minimal oversight. The Program Assistant demonstrates understanding and proficiency with internal team systems and policies and a growing understanding of the underlying contractual obligations. The Program Assistant demonstrates independence in management of assignments and projects and sound judgment in determining whether and how to raise issues with their supervisor and team leadership.
The Program Assistant will ensure all administrative aspects of the job are carried out with a high level of attention to detail and without managerial intervention, including timekeeping, file and database upkeep, and communications with clients and potential clients.
Our Work Environment:
CAIR Coalition’s Detained Children’s Program (DUCs) is a highly collaborative work environment. We are committed to providing high-quality, trauma-informed legal and social services and a culture of professional growth and support for staff. Although aspects of our work are completed in smaller teams, we work towards integrated and client-focused services across the program by embracing interconnectivity. We strive to create systems that provide structure while fostering innovation and adaptability. Supervisors in our program share a commitment to teaching, Mentorship, and work life balance.
What Else You Should Know:
Applications will be reviewed on a rolling basis until the role has been filled.
The salary range for this position is $47,500- $53,000 based on the salary scale prescribed by CAIR Coalition and commensurate with the level of experience. A higher salary may be offered to candidates with 4+ years of relevant experience.
This position will be based from our Washington, D.C. or Baltimore, MD office.
All CAIR Coalition staff, interns, and volunteers are working a hybrid-work model (in person and virtual/remote) as long as they are in compliance with CAIR Coalition's COVID-19 policies. Due to the duties and responsibilities of certain positions, certain staff members will be required to live within 30 miles of their assigned primary office.
All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.
- CAIR coalition’s benefits package includes:
- Free gym access located in Washington, D.C or Baltimore, MD (dependent on employee’s primary office);
- Flexible working hours after successful completion of trainings and with approval of supervisor;
- Pre-tax commuter benefits for those living in the DMV;
- Subsidized health, dental insurance, and vision subsidized health, dental insurance, and vision insurance (CAIR Coalition pays a very high rate of the insurance package, for which we can provide additional information);
- An annual data reimbursement of $240
- life insurance valued at $50,000, as well as long and short term disability;
- the option to set up a Flexible Spending Account; and
- the option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment.
Paid time off includes:
- 23 personal days per calendar year
- Up to 20 days of sick time per calendar year
- 7 hours of volunteer time
- Federal holidays
- Winter break closure
- 12 weeks of parental leave
How to Apply:
Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application.
Capital Area Immigrants’ Rights (CAIR) Coalition is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. CAIR Coalition prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. CAIR Coalition conforms to the spirit as well as to the letter of all applicable laws and regulations.
*Please mention you saw this ad on AcademicJobs.*