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Compliance Monitoring Officer

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East Carolina University

Job Description


Posting Details
Position Information


Job Title Compliance Monitoring Officer
Position Number 500044
Vacancy Open to All Candidates
Department AAH REDE Office of Research Admin
Department Homepage https://rede.ecu.edu/ora/
Advertising Department RESEARCH, ECONOMIC DEVELOPMENT AND ENGAGEMENT
Division Academic Affairs
Classification Title Program Officer
Working Title Compliance Monitoring Officer
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $65,784 - $85,000
Position Location (City) Greenville
Position Type Non-Faculty
Job Category Non-Faculty Instructional & Research
Organizational Unit Overview
The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and contract negotiations across ECU for both the main campus and the health sciences campus. The office directs new intellectual enterprises, including technology transfer. Industry, military and government agency research partnerships and community engagement and economic development activities across the eastern half of North Carolina are also managed by the office. REDE is responsible for the following units under its umbrella: Office of Research Administration, Office of Human Subjects Protections, Office of Research Integrity & Compliance, Office of Research Development, Office of National Security & Industry Initiatives, Office of Economic & Community Engagement, Office of Innovation & New Ventures, Office of Licensing & Commercialization, Office of Postdoctoral Affairs, Office of Undergraduate Research, and the Institutional Animal Care & Use Committee.
Compliance Monitoring and Strategic Initiatives (CMSI), a standalone unit within the Office of Research Administration (ORA), is responsible for oversight and compliant management of the ECU sponsored programs portfolio of grants, contracts, cooperative agreements. As such CMSI ensures that the university is accountable for federal, state, and non-governmental funds, is protected from potential audit findings, and ensures that sponsored programs funds are appropriately expensed. CMSI is divided into three collaborating units that work in parallel to provide oversight, monitoring, analysis, training policy and procedure development and communication to the ECU research administration community. The mission of CMSI is to provide support for the compliant management of sponsored programs, utilizing professional expertise in all regulatory and technical aspects of risk identification and management in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources. CMSI reports to the Senior Associate Vice Chancellor for Research.
Job Duties
The Compliance Monitoring Officer (CMO) supports management requirements for information by identification of financial compliance risks, developing advanced analyses of financial transactions and related actions, and designing accurate reports that provide ORA leadership, REDE, and management centers within the ECU colleges, schools, and centers/institutes with actionable data regarding effective sponsored programs management. These technical solutions provide a management resource to sponsored program managers, reduce risk, improve efficiency, and improve internal controls. The CMO assesses both potential audit risk and customer needs for tools to support compliant management, and helps to develop technical solutions, data-driven reporting, and other informative mechanisms for use by ADRs, department chairs, Hub personnel, ORA staff, and PIs in improved compliance oversight.
Key Responsibilities and Duties:
Expertise and Compliance – 45%
  • The CMO, in collaboration with the Director of Office of Compliance Monitoring, will utilize knowledge of sponsored program-related rules and regulations, as well as knowledge of ECU systems, to carry out the existing risk mitigation plan in support of ECU’s growing sponsored program portfolio.
  • Conduct reviews of funded projects across the university, utilizing a standardized portfolio review model, develops a standardized schedule for these reviews and develops a standard format for reporting.
  • Supports and coordinates requests from external sponsors for audits, site visits, etc.
  • Conduct risk assessment process for sub-recipients and maintains an up-to-date database of audits of both pending and current sub-recipients, providing this information to the pre-award officers to utilize in contract negotiations.
  • Manages and maintains a database of audits for all pending and current ECU sub-recipients.
  • Maintains institution-wide metrics for assessment of ECU’s sponsored program compliance risk and creates/maintains a high-level risk inventory with regular updates reflecting internal and external input.
  • Conduct and report portfolio reviews of sponsored programs throughout the year using a standard assessment and detailed discovery model.



Information Analysis & Decision Making – 30%
  • This position conducts comprehensive reviews of internal and external audits related to research administration to proactively identify potential risks to ECU and develops data-driven solutions to identify such risks.
  • Identify, analyze, and assess potential financial compliance risk through knowledge of federal, state, and non-government regulations and requirements, review of audits and findings of ECU and peer institutions, and knowledge of the federal compliance environment.
  • This position works closely with the REDE Data Analytics team to maintain existing and develop new financial management reports designed to facilitate oversight and reduce audit risk.
  • The CMO works cooperatively with the REDE Data Analytics team and the Financial Services Systems Coordination team to ensure that all technical solutions effectively and efficiently support proactive risk mitigation.
  • Maintain existing and develop new management-level reports regarding both institutional compliance risk and mitigation and anticipated potential risks for use by REDE senior leadership in support of reports to the ECU Provost, Chancellor, and Board of Trustees.


Consultation and Communication – 25%
  • This position requires interaction with a broad range of end-user clients including financial system users, research administration personnel, management, and other institutional officers.
  • Maintains and utilize multiple data reports and analyses to provide colleges, schools, institutes, and centers with actionable data to achieve risk mitigation.
  • This position provides critical reporting and interpretation regarding day-to-day, month-end, and year-end financial sponsored program operations.
  • Other duties as assigned.

Contingent upon availability of funds.
Minimum Education/Experience
Relevant post-Baccalaureate degree required; for candidates demonstrating comparable analysis and assessment experience or professional-level background in sponsored research administration, will accept a relevant undergraduate degree and 3 or more years of relevant experience in substitution. Progressively responsible professional level experience with data analyses, compliance monitoring and advanced reporting related to sponsored programs data.
License or Certification Required by Statute or Regulation
None
Preferred Experience, Skills, Training/Education
Working knowledge of federal, state, and non-governmental rules and regulations related to sponsored program funding. Ability to review and distill information from multiple federal, state, and other sources to develop reports for senior-level personnel. Knowledge of financial systems with an emphasis on financial and sponsored programs data. Experience in advanced analytics. Working knowledge of relational database structure to identify, interpret and extract data to fulfill specific reporting needs. Experience in a higher education environment. Ability to work independently, take leadership over assigned projects, be detail oriented, and have strong project and time management skills. Excellent oral and written communication skills. Excellent computer skills with experience in Microsoft Office, Excel, Tableau, SAS or SQL Developer and Operational Data Store.
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
2-3 original letters of reference are required for employment. Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section in the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date 09/12/2023
Open Until Filled Yes
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.
Initial Screening Begins 09/26/2023
Rank Level
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/65631
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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