Job Posting Title:

Faculty Affairs Manager

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Hiring Department:

African and African Diaspora Studies, Department

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

Purpose

The Faculty Affairs Manager will administer AADS faculty HR processes with the College of Liberal Arts and Office of the Provost. This includes administration of searches for new faculty, filing and following up on required processes for leaves, and department governance in faculty committees and service roles.

Responsibilities

• Compensation – Calculate merit allocations for AADS faculty members based on the Chair’s preferences and on Faculty Merit Recommendations approved by the Executive Committee. Coordinate with Department Manager to report approved faculty merit recommendations to the College. Coordinate with College of Liberal Arts staff to process AADS faculty members’ teaching summer assignments and non-teaching summer assignments.

• Curricular management – With guidance from the Chair and Associate Chair(s), take the lead in departmental course planning, making TA and hourly grader allocations to AADS courses, and planning for and hiring non-tenure-track faculty to fill anticipated curricular gaps. Coordinate with Graphic Designer and AADS’s course scheduler to create and circulate online course flyers prior to the registration period of each semester’s courses. Serve as backup for AADS’s Graduate Program Administrator in downloading, organizing on Box, and maintaining physical and digital CIS archives.

• Department Chair calendar administration: Coordinate department chair calendar. Contact meeting attendees to arrange meetings as needed. Add department events to calendar. Collaborate with Department Chair to ensure accuracy and attention to detail.

• Governance – Coordinate meeting schedules, meeting spaces, the drafting of meeting agendas, and related faculty communications. Coordinate with Operations Specialist to set up for and rearrange meeting rooms before and after faculty and EC meetings. Take meeting minutes; subsequently circulate them to faculty members. Partner with Chair to make faculty committee assignments. Communicate policies, deadlines, and opportunities to faculty in a timely manner. Update and maintain faculty handbook as needed.

• Hiring – Provide structure, timelines, and coordination for faculty and postdoctoral fellow recruitment and hiring processes. Coordinate with AADS Executive Committee on assignment of faculty mentors. Process faculty appointments. Coordinate with Operations Specialist to process courtesy appointments in AADS.

• Leaves and records –Coordinate with faculty external award recipients, with faculty otherwise accepting temporary appointments external to UT, with Dean’s Office staff, with the College’s Research Support Office, and with Financial Manager as needed to conduct processes associated with faculty leaves. Maintain faculty records, including courses taught, leaves taken, course releases granted, and medical leaves and extensions of the probationary period, as well as records of annual committee assignments, historical and upcoming faculty reviews, upcoming and historical faculty summer assignments, etc.

• Reviews – Conduct and oversee all aspects of the department’s promotion and tenure processes. Coordinate annual peer teaching observation process in AADS, setting deadlines, assigning observation partners, and ensuring that observation letters include all required elements as outlined in the Provost’s promotion and tenure General Guidelines. Consult College timelines with Chair and with Executive Committee to plan, conduct, and/or advise faculty concerning mid-probationary reviews, comprehensive periodic reviews, and the annual review of faculty. Establish and/or communicate annual deadlines for AADS faculty members’ submission of Faculty Activity Reports (FARs) and of entries to the Provost’s Office’s Publication Database.

• Support – Coordinate with International Student and Scholar Services (ISSS) and Texas Global on processing AADS faculty members’ and academic staff members’ visa petitions and extensions, permanent residency documentation, and other related paperwork. Coordinate with Financial Manager on budgeting for and delivering payment for these expenses. Update faculty email listservs as needed. Field, research answers for, and reply to policy-related, personnel-file-related, and other questions submitted by AADS faculty members and others. Conduct faculty-related research as requested by the Chair.

Required Qualifications

Bachelor's degree in business/management or a related field. A combination of five years’ experience in increasingly more complex administration, organization, and project management within a large organization.  High standards, professional demeanor and communication skills, and the ability to compose accurate and timely correspondence. Ability to work independently and as part of a team to organize, prioritize, and report on multiple projects. Must be able to set and meet deadlines as well as work regular hours and arrive to work punctually. Intrinsically motivated with a systematic and extremely prepared and organized work style. Experience and discretion in dealing with confidential and sensitive information. Ability and willingness to take on various and new responsibilities.  Willingness to participate in special events in an “all hands on deck” approach with other unit staff.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree or higher in business/management or a related field. More than the required five years of experience with increasingly complex administration, organization, and project management skills. Experience and familiarity with The University of Texas at Austin policies and procedures, including those for academic faculty. Experience working in an academic environment.  Experience with the field of Black Studies.  Experience working with processes involving department and/or center faculty.

Salary Range

$68,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.