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Mentor Program Analyst

Job Description

Job Title

Mentor Program Analyst

Position Type


Position Code




Pay Rate (or Annual Salary)


Job Location

Chabot College, 25555 Hesperian Blvd., Hayward, CA 94545


Administrative Services

Job Summary

The Chabot College Community
Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja programs were first created at Chabot College, and have since been replicated across the state. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here.

Serving our diverse community requires a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional responsibility.

Joining Our College Community
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

1. Value and intentionally promote diversity and consciousness of difference

2. Demonstrate cultural humility and an ongoing desire to improve cultural competence

3. Are dedicated to addressing issues of social justice

4. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students

5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals

6. Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities

7. Empower the underrepresented and underserved

8. Foster students’ potential to become global citizens and socially responsible leaders

9. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination

The Chabot-Las Positas Community College District is seeking a Mentor Program Analyst for Chabot College in Hayward, California.

Under direction, perform a variety of professional level administrative, programmatic, technical, and analytical duties in support of the state-wide Mentor Program; analyze relevant local, state, and national legislation related to the Early Care and Education (ECE) field; conduct data collection and analysis, design and produce complex tables, graphs, and reports, and perform other related research collection, analysis, and dissemination tasks; assist in developing policy recommendations for the program and in the wider ECE community; write grant proposals; serve as a public spokesperson and community liaison for the program; and assist management and supervisory staff in facilitating the implementation of the Mentor Program agenda by overseeing and assigning work to staff and in overseeing office activities.

This is a grant funded or limited term position and is subject to continued funding.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Analyze and formulate policy recommendations on local, state, and national legislation relevant to Early Care and Education.

2. Serve as public spokesperson and community liaison for the program; answer questions, clarify information, respond to requests, and interpret and explain program policies and procedures.

3. Arrange statewide meetings; develop workshop, seminar, and conference schedules, topics, and presenters; plan agenda, content, and speakers of interest to all levels of program participants; coordinate with facility staff to plan all aspects of meeting logistics.

4. Participate in the development and implementation of goals, objectives, policies, and priorities for assigned projects, functions, and program areas; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; develop and maintain handbooks, forms, and related policies and procedures.

5. Participate in grant sourcing; research grants; write grant proposals and prepare applications for funding sources; monitor existing contracts and grants.

6. Assist with the budget process; provide assistance in the development of assigned budget including in resource planning; review and analyze budget requests; create data tracking and reporting systems; collect and analyze financial data; monitor status; participate in fiscal reporting.

7. Maintain records concerning project, program, and/or grant activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on status, progress, changes, and related items related to scope, schedule, and budget.

8. Manage data and information used in assigned area including administer assigned databases; enter and modify data; generate reports; analyze user needs and modify database structure and/or format in response to user needs; train staff on use of database systems; prepare database documentation.

9. Enter and maintain a variety of data and information into various systems; oversee and participate in the establishment and maintenance of a variety of complex, interrelated filing systems; establish and maintain files for information, records, and reports.

10. Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information.

11. Participate in the administration of the Mentor Program office; plan and oversee daily activities of the office; assist in training and providing work direction to assigned staff; prepare and update office procedural manuals; represent Mentor Program Office on assigned committees.

12. Coordinate assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships.

13. Perform related duties as required.

Minimum Education and Experience

Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

A Bachelor’s degree from an accredited college or university with major course work in Child Development/Early Childhood Education, public or business administration, the social sciences, or a related field.

Three years of increasingly responsible professional level administrative experience performing duties that demonstrate a strong knowledge of national and state policies and trends related to Early Childhood Care and Education (ECE) and that demonstrate a working knowledge of public policy issues concerning the relationship between higher education and workforce/employment trends in the ECE community.

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
1. Current and emerging California and national policies, trends and initiatives in Early Care and Education with a special emphasis on workforce development.

2. The Early Care and Education infrastructure in California, including its history, funding streams, organizations and activities.

3. General principles, practices, and procedures of business administration and public administration.

4. Research design principles and methods; data collection and coding methods.

5. Principles and procedures of data management, analysis, and reporting.

6. Principles and practices used to establish and maintain files and information retrieval systems.

7. Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.

8. Office procedures, methods, and equipment including operating characteristics of computers, peripherals, and a variety of software applications including statistical, word processing, advanced spreadsheet, and database management applications.

9. Basic project and contract management principles and practices; scheduling and work control principles and practices.

10. Principles and practices used in grant sourcing, development, and monitoring.

11. Processes, procedures, and practices of budget preparation and administration.

12. Principles, practices, and procedures of business letter writing.

13. Statistical analysis.

14. Principles and techniques used in public relations.

15. Principles and practices of providing training, work direction, and guidance to office staff.

16. English usage, grammar, spelling, punctuation, and vocabulary.

17. Excellent oral and written communication and interpersonal skills.

Ability to:
1. Perform a full range of complex and responsible program and technical support as well as difficult administrative duties involving the use of independent judgment and personal initiative.

2. Understand the organization and objectives of the Mentor Program, District and of outside agencies as necessary to assume assigned responsibilities.

3. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

4. Maintain current knowledge of program rules, regulations, requirements, and restrictions.

5. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

6. Research, compile, assemble, analyze, and interpret data from diverse sources.

7. Prepare and present a variety of clear and concise administrative, analytical, technical, and financial reports and recommendations.

8. Independently compose and prepare correspondence and memoranda.

9. Use technical concepts and basic project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways.

10. Seek, monitor, and administer grants and contracts.

11. Participate in the preparation and administration of assigned budgets.

12. Provide work direction to assigned staff.

13. Operate office equipment including computers, peripherals, and supporting applications including advanced spreadsheet and database management systems used in data analysis, maintenance, and report preparation.

14. Apply excellent communication skills including English language writing and grammar skills; communicate effectively via written correspondence, listening, speaking, and communicating complex ideas clearly.

15. Work collaboratively, congenially, and effectively with a diverse group of staff to encourage, support, and provide program area support.

16. Establish and maintain effective working relationships with those contacted in the course of work.

17. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Desirable Qualifications

1. Knowledge of national and state policies related to Early Care and Education (EEC)
2. Working knowledge of policy issues between higher education and workforce/employment needs.
3. Comfort in participating in EEC community meetings

Job Work Schedule

40 hours/week, Monday – Friday 8:00 a.m. – 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work is performed primarily in a standard office setting with limited travel to attend meetings and conferences.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer
keyboard; to travel to various locations; and to verbally communicate to exchange information.

EEO Statement

It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.

Posting Number


Open Date


Close Date


Open Until Filled


Special Instructions to Applicants

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:

Any subsequent updates can be found here:

Notification to Applicants

The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position

Instructions for Personal Qualifications Statement

The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.

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