MED-ZSFG-AIDS

Full Time

74228BR

Job Summary

The Division of HIV, Infectious Diseases, and Global Medicine at Zuckerberg San Francisco General, a high impact, exciting program at a major teaching hospital of the University of California, San Francisco (UCSF), is recruiting an Executive Analyst.

This key role will serve as project coordinator for the Division Chief’s Office. The position will manage multiple complex projects while also prioritizing and coordinating communications on behalf of the Division Chief. The position will triage and prioritize in a fast-paced environment, work independently with minimal supervision, and possess skills in a variety of technological applications (eg Adobe Acrobat, Adobe Creative Suite (Illustrator or Photoshop) and EndNote or similar programs). This role will also include working on how our Division adapts and incorporates large language models and other AI into our administrative, clinical and research operations.
The position requires a well-organized, proactive, resourceful, approachable, flexible, efficient individual who enjoys supporting a large and diverse division. Crucial to this role is the ability to interact with a wide range of audiences with diplomacy, confidentiality, and professionalism. Excellent written, web and verbal communications skills with experience working with a wide variety of audiences in Academics, Government, Community, Private Sector, and Foundations. Strong decision-making ability and capability to learn the nuanced understanding of university guidelines and processes, attention to detail, and responsiveness with high productivity are also essential attributes.

Details of the position include coordinating high profile projects and events, exercising independent judgment and critical thinking in managing multiple assignments on tight deadlines; framing, analyzing, and solving problems; drafting meeting agendas, materials, and presentations; and other duties as assigned by the Division Chief and the Division Manager.

In addition, the position will serve as the primary webmaster for the division. This requires the ability to communicate internally and externally to a wide range of audiences.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Division of HIV, Infectious Diseases and Global Medicine at the University of California San Francisco (UCSF) is an internationally recognized, mission-driven global leader in clinical care, research, and education. With its home-base located at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), The Division’s work leads to high-level policy changes, is featured frequently in the media, and it is often visited by numerous international, national, state, and local dignitaries and delegations. The Division consists of approximately 36 faculty members, 11 fellows/postdoctoral scholars and 170 academic and staff employees.  It is the largest Division of the Department of Medicine (DOM) at ZSFG, with a total expenditure budget of approximately $52 million.

Required Qualifications

• BA/BS degree with a major in a related field and 3+ years of experience in communications, administrative analysis or operations research; administration/executive analysis experience in a university and research environment; and/or equivalent experience / training
• Strong interpersonal, active listening, critical thinking, persuasiveness, advising and counseling skills and ability to handle sensitive information.
• Excellent written and verbal communication skills. Strong communication skills with electronic web based email with wide audience in academic, government, community, private sector, Foundations.
• Knowledge of a variety of administrative operational activities including event planning, basic fundraising processes, risk management planning, and website design.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion, maintain confidentiality, and exercise judgment and make sound decisions independently
• Strong skills in short-term planning, analysis, problem-solving, and customer service. Strong project management skills
• Combination of education and experience in providing and managing administrative support to a Division Chief, Director, or Senior Faculty member
• Experience with preparation of communications including announcements, PowerPoint presentations, agendas for meetings and reports.  Writing and editing skills for documents including slides, graphics and photos
• Demonstrated advanced skill with standard software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Mail, Teams), Adobe Acrobat, Adobe Creative Suite (Illustrator or Photoshop),  and EndNote or similar programs.
• Demonstrated skill and experience with large language models and other AI into our administrative, clinical and research operations.
• Professional experience with social media, web development and maintenance
• Strong time-management, organizational, coordinating and prioritization skills
• Strong attention to detail; generation of error-free documents; proof-reading of documents
• Demonstrates good judgment, ability to analyze problems, determine solutions, and make decisions based on relevant information and established procedures.

Preferred Qualifications

• Previous experience in a health care or academic environment
• Thorough knowledge of University rules and regulations, processes, protocols and procedures.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Zuckerberg San Francisco General (ZSFG)

Additional Shift Details

M-F, 8-5, onsite