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Administrative Support Associate - Advanced (Continuing and Professional Education)
Job Description
Position Details
Position Information
| Job Title | Administrative Support Associate - Advanced (Continuing and Professional Education) |
|---|---|
| Position Number | 400392 |
| Vacancy Open to | All Candidates |
| Time-Limited | Yes |
| Department Homepage | https://rede.ecu.edu/ |
| Advertising Department | RESEARCH, ECONOMIC DEVELOPMENT AND ENGAGEMENT |
| Division | Academic Affairs |
| Classification Title | 10421 Admin Support Associate |
| Competency Level | 3 - Advanced |
| Working Title | Administrative Support Associate - Advanced (Continuing and Professional Education) |
| Number of Vacancies | 1 |
| Full Time Equivalent (FTE) | 1.0 |
| Full Time or Part Time | Full Time |
| Recruitment Range | $31,200-$45,447 |
| Anticipated Hiring Range | $38,077-$40,944 |
| Salary Grade Equivalency | GN06 |
| Work Schedule | M-F; Occasional evenings & weekends |
| Work Hours | 8am-5pm |
| Position Location (City) | Greenville |
| Job Category | Staff - Office/Clerical |
| Organizational Unit Overview | The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration, and sponsored project contract negotiations across ECU. REDE leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development, and community engagement. REDE directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Research Administration, Office of Engaged Research, Office of Research Development, Office of Continuing and Professional Education, Office of Postdoctoral Affairs, Office of Undergraduate Research, Office of Research and Innovation Campus Development, the Institutional Animal Care and Use Committee, Office of Human Subjects Protections, Office of Licensing and Commercialization, Office of National Security and Industry Initiatives, Office of Research Integrity and Compliance, Compliance Monitoring, and the Small Business and Technology Development Center. The Office of Continuing & Professional Education (CPE), a unit within the Office of Research, Economic Development and Engagement, builds bridges between East Carolina University and the public by providing access to non-curricular professional development resources that engage, educate, and expand learning opportunities. The focus of CPE is to provide high quality non-credit professional development to business, industry, the military, public sector organizations, and other entities for developing a suite of offerings that advance regional transformation and economic development opportunities in eastern North Carolina and other regions. |
| Job Duties | This position works in the Continuing and Professional Education (CPE) unit of REDE and reports directly to the Director for Continuing and Professional Education and is a key member of the CPE Office team that supports learners, staff, instructors, administrators, and community members through excellent customer service, a solutions-oriented approach, and collaborative, team-oriented attitude. The position serves as the key support staff to the Director and Program Specialists and supports the daily business operations and is the initial contact for all people calling or visiting staff in CPE and LLP which requires a high level of professionalism and knowledge regarding the programs, services, policies and procedures within the programs. This position must have the ability to apply this knowledge in the performance of daily/routine duties and be able to interpret and explain information to internal and external stakeholders in a professional manner. Duties for this position will include but are not limited to: managing daily payment logs, transaction reports, deposit reconciliation, third party invoicing and payments, regular budget reconciliations and close outs, answering phones, processing participant registrations, maintaining inventory, preparing routine reports, purchasing, travel coordination and reimbursements, contract preparation for undergraduate/graduate students and EPAFs, calendar management, meeting and/or event scheduling, assisting staff with CPE and LLP events, as well as other general administrative support duties to include copying and filing, mail distribution, updating spread sheets and templates, and escorting visitors as needed. This position also assists with personnel and human resources tasks, budget management, and maintaining organized and up to date digital and physical records for the unit. This position supports communication with the community and must maintain a professional presence and maintain confidentiality with sensitive data and information. This position is expected to apply substantial knowledge of CPE and ECU policies and procedures to the daily operations of the office, interactions with learners, instructors, staff, and community members, and in the analysis of situations and decision-making. This position independently plans workflow, establishes priorities, sets deadlines, and modifies work assignments, and workflow to ensure effective performance of all duties and delivery of services based on changing needs and requires a high degree of organization, self-direction, problem-solving, follow-up, progress report communication, and independence |
| Minimum Education/Experience | High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. |
| License or Certification required by statute or regulation | None |
| Preferred Experience, Skills, Training/Education | Experience managing financial transaction and budgets Proficiency in Microsoft Word, Excel, and Outlook Experience with PeopleAdmin, Banner HR, Banner Finance, ODS, Dual Employment Forms, Mass Time Entry Forms, EHRA, Sharepoint Site and other university systems related to human resource actions |
| License or Certification required by the Department | None |
| Special Instructions to Applicant |
|
| Job Open Date | 08/25/2023 |
| Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. | 09/05/2023 |
| Open Until Filled | No |
| Quick Link for Direct Access to Posting | https://ecu.peopleadmin.com/postings/65317 |
| Alternate option | If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
| AA/EOE | East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu . |
| Eligibility for Employment | Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. |
| Office of Human Resources Contact Information | If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. |
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