Job Description

 

 

Pike Market Child Care and Preschool (PMCCP) is looking for a positive, creative, organized, and collaborative Administrative Specialist to join our early learning community located in the beautiful and historic Pike Place Market.

The Administrative Specialist is a key member of our admin team that works together to carry out our mission of making high-quality early learning accessible to all families, regardless of income. We are interested in candidates who have invested in social justice, and equity, and have experience and skills in working with diverse children, families, and staff. The position is full time, Monday-Friday, 37.5 hours per week and reports to the Executive Director.

About Us:

PMCCP provides high-quality child care and preschool education to children age 3 months to 5 years. Founded in 1982, PMCCP is dedicated to ensuring that all families have access to high-quality care. To do so, we provide tuition assistance up to 60% of enrolled families and welcome children of families participating in childcare subsidy programs.

Pike Market Child Care and Preschool is an Equal Opportunity Employer. All people who add to our diverse community are encouraged to apply.

General Summary:

The Administrative Specialist is responsible for a variety of administrative tasks, ensuring that our office, enrollment, fundraising and finances are well organized and maintained, and family, staff, and donor needs are met. The person in this role will be part of an administrative team that is effective, innovative, professional, and compassionate centered on empathy and equity.

Job Responsibilities:

Administrative Duties (45%)

• Provide daily front office support and reception, and answer and direct phone calls or in-person inquiries to relevant staff.
• Cultivate positive relationships with all members of the community – staff, families, donors and partners.
• Write and issue business letters and/or emails to staff, families, donors, alumni, vendors, and other stakeholders as needed
• Assist and coordinate fundraising events, grant proposal submission, grant research, quarterly fundraising appeals, and other donor communications throughout the year
• Assist with maintenance of the organizational technology, the website, and other social media platforms
• Consult weekly with the bookkeeper to ensure accurate billing on tuition accounts, deposits and other invoices and banking items.
• Prepare and send monthly tuition invoices for payment by the first of each month and monitor the receipt of monthly tuition using QuickBooks

Program Duties (45%)

• Order and maintain classroom and office supplies
• With the Executive Director, Center Director, and Program Manager, support and coordinate Enrollment Plan activities
• Maintain and update student and family records in the Brightwheel software system and physical files.
• With the Executive Director, Center Director, and Program Manager, maintain and update staff records as it relates to employee benefits, including enrolling/terminating employee coverage, loading employee bus passes, and assisting employees with benefit questions.
• Ensure organization and accurate data entry and management of all files required by CCAP, DSHS, OSPI, DCYF, or other licensing/accreditation entities
• Help in the classroom if needed

Other (10%)

• Other duties as assigned

Minimum Knowledge and Skill Requirements:

• Two years or more of relevant administrative or customer service experience, preferably in a nonprofit or early learning setting; certificate, or Associate or Bachelor’s Degree in Business Administration or ECE. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registrations, including Office 365, Publisher, Word, Excel, and Outlook
• Genuine enjoyment of working with children and families from diverse backgrounds
• Comfort with and appreciation of equity, inclusion, and diversity
• Excellent interpersonal and customer service skills with demonstrated ability to comfortably interact and cultivate relationships with diverse community members
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Demonstrate honesty, integrity, and commitment to confidentiality
• Show initiative in problem-solving and is resourceful in exploring avenues to reach a solution
• Work effectively as part of a team as well as independently
• Strong time management with the ability to prioritize, multitask and meet deadlines under pressure

DESIRED QUALIFICATIONS:

• Previous work in a non-profit or early learning setting
• Proficiency in QuickBooks, MailChimp or other communication software, Salesforce, and MS Office products 2-3 years progressively responsible administrative experience in a dynamic Healthcare, Business, or university environment

Compensation & Benefits:

• Competitive salary between $23 - 28 hourly depending on experience
• 100% employer-paid Medical / Dental / Vision Insurance
• Health Reimbursement Arrangement Benefit
• Metro Orca Passport
• Generous paid holiday, paid time off, in addition to a 2-week paid Winter Break holiday
• Retirement Benefits (after 1 year of employment)

To Apply: We’d love to learn more about you, your experience, and why you would be a great fit for this role through our pre-screening application questions. You can submit your resume and answers to the questions in lieu of a cover letter through Indeed. All positions will require a successful portable background check as well as reference checks. The priority deadline for this position is Tuesday, September 5.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• This role is an on-site position in Downtown, Seattle from 9:30pm-6:00pm. Would you be able to work this shift?
• What qualifications, skills, experience, or traits do you have that make you an outstanding candidate for this role at PMCCP?
• Describe a scenario where you led a project or task that you led to make an office or organization more effective?

Work Location: In person

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