Job Description

 

 

Business Affairs Officer

Employee Classification: Business Affairs Officer

College/Division: Engineering College

Department: 360600-OFFICE OF ENGINEERING RESEARCH

Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)

Location: Las Cruces

 

Offsite Location (if applicable):

Target Hourly/Salary Rate: To commensurate with qualifications

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Exempt

Classification Summary:
Reports to a Dean or chief functional officer at the university level and is part of the college/divisional senior leadership team; manages overall business and administrative affairs for a college or major university administrative division. Directs and oversees college or division wide activities related to budgeting financial management, operations and programs and personnel administration. Oversees budgetary controls, provides complex budget/financial analysis and strategic planning.

Classification Standard Duties:
Directs and oversees the planning, development, and administration of all business and commercial activities, programs, auxiliary enterprises, inventory control, and services of a large organization. Oversees all facets of the daily operations of the unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Manages and coordinates the financial and fiscal operations of the organization, to include the development and administration of capital and/or operating budgets and expenditures, and the establishment and management of financial control systems. Participates in development, implementation and maintenance of policies, objectives, short and long range planning; develops and implements projects and programs to assist in accomplishment of established goals. Supervises personnel, which includes: problem resolution, work allocation, training, promotion, and enforcement of internal procedures and controls; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Plans, develops, and implements methods and facilities for enhancing revenue sources and generating new revenue sources for the organization. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes. Manages and oversees the establishment and administration of contractual arrangements and leased properties with external vendors, concession operators, and/or suppliers. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education: Bachelor's degree in a related field.; Required Experience: Eight (8) years of professional experience directly related to the standard duties as outlined.; Equivalency: None; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE: Knowledge of customer service principles, techniques, systems, and standards. Knowledge and understanding of commercial operating principles, practices, and procedures within area of business specialty. Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections. Knowledge of project management principles, practices, techniques, and tools. Knowledge of faculty and/or staff hiring procedures.; SKILLS: Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Skill in the use of personal computers and related software applications. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Accounting experience in an academic setting. Employee development and performance management skills.; ABILITIES: Ability to develop and maintain record keeping systems and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short and long range goals. Ability to plan, implement, and administer financial information and control systems. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to develop and implement creative revenue-generation plans, programs, and initiatives. Ability to foster a cooperative work environment. Ability to negotiate and manage contractual arrangements. Ability to develop financial plans and manage resources.

Job Duties and Responsibilities
Monitors, manages, and visualizes the accounts of the Office of Engineering Research (OER) including those of the faculty researchers in the College of Engineering (COE). Helps manage and visualize the COE budget and indices. Provides overall oversight of the accounting and business operations of the OER and the budget and planning operations for COE. Other General Duties and Responsibilities: Directs and oversees the planning, development, and administration of business and commercial activities and services of and through OER. Oversees all facets of the daily operations of the unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Manages and coordinates the financial and fiscal operations of the organization, to include the development and administration of capital and/or operating budgets and expenditures, and the establishment and management of financial control systems. Participates in development, implementation and maintenance of policies, objectives, short- and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes. Performs miscellaneous job-related duties as assigned.

Preferred Qualifications

 

 

Special Requirements of the Position

Department Contact: Lakshmi Reddi, 575-646-2573, lnr@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

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