Position Details

Position Information

Recruitment/Posting Title	Program Assistant (Office of Career and Professional Development)
Job Category	Staff & Executive
Department	CINJ-Admin & Plan 120 Albany
Overview	Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations. We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer. Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary	Program Assistant, Career and Professional Development Programs position is responsible for assisting with the initiatives of the department, including administrative support for all training and education needs. Additionally, this role assists with the engagement program and workplace climate topics. Essential duties and responsibilities include the following: 1. Handles all administrative processes and tasks related to staff training and educational programs, courses, and learning materials. Utilizes procurement system to make appropriate purchases and communicates with vendors. Distributes emails and flyers on behalf of the department to necessary distribution lists and recipients. Routinely reviews and updates department tracking logs and database. Creates and organizes meeting minutes, agendas, and other supplemental materials. 2. Provides administrative support for the faculty mentorship program and additional faculty training opportunities. 3. Coordinates details for onsite and virtual engagement program, including wellness program, satisfaction committee, and spirit days. Attends events and organizes logistics and purchasing needs. 4. Edits monthly newsletter, offers feedback pertaining to engagement programs. 5. Maintains and distributes vouchers and registration information for training programs. 6. Assists with annual climate survey, organizes spreadsheets and manipulates data. 7. Builds strong relationships and partners with all internal (CINJ & Rutgers) and external departments that will contribute to the knowledge base requirements for optimal training activities. Internal departments include, but are not limited to: CINJ Department of Finance CINJ Office of Research Administration CINJ Office of Human Research Services CINJ Information Systems & Technology CINJ Workforce Planning & Performance CINJ Faculty Affairs CINJ Office of Diversity, Equity, and Inclusion RBHS Faculty Affairs Rutgers Police, Security Institutional Review Board 8. Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates and models the Rutgers Cancer Institute of New Jersey core values. 9. Keeps abreast of all pertinent federal, state and Rutgers’s compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Interest policy. 10. Acts as a role model for corporate integrity, customer service and improved quality. 11. Performs other related duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	21S
Position Salary
Annual Minimum Salary	53917.000
Annual Mid Range Salary	64456.000
Annual Maximum Salary	76347.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in a related field plus two (2) years of administrative experience, preferably in an academic or healthcare setting. Must be computer literate with intermediate proficiency in Microsoft Office applications and intermediate proficiency in Adobe Acrobat. Equivalent experience, education, and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must possess a clear interest for innovative educational initiatives and ability to engage others in those topics. Demonstrate ability to build relationships and trust, a reputation for high integrity and strong and effective interpersonal relationship skills. Must possess strong writing skills, proofreading, and fact-checking required. Ability to set priorities, manage multiple projects simultaneously with good follow through is essential. Outstanding interpersonal communication and leadership skills, creativity, and the ability to function in a team environment required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	23ST1441
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement