Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	SAS-Division of Life Sciences
Overview	The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Specialist for the School of Arts and Sciences (SAS) – Division of Life Sciences department. This position reports to the Business Manager Supervisor and is responsible for managing and maintaining the administration of the Division of Life Science (DLS) Designated, Endowed, Restricted, and Grant accounts. Among the key duties of this position are the following: Monitors, verifies, and reconciles expenditures of budgeted funds, prepares financial statements reflecting status of programs and activities. Analyzes financial data and prepares financial documents and reports for internal and external purposes. Ensures compliance with University and sponsoring agency policies and procedures. Creates and maintains database to capture employee and historical data. Provides assistants in the day-to-day operations and development of DLS policies and procedures. Performs special projects for management as assigned. Acts as a liaison to ensure the integration of DLS business activities across departments and within University structure. Works under general supervision, within established parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work requiring knowledge of Generally Accepted Accounting principles and practices (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting. Provides assistants in the day-to-day operations and development of DLS policies and procedures. Performs special projects for management as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally-accepted accounting principles and practices. A minimum of two years relevant experience in a financial/accounting function, and knowledge of Federal and State grant regulations.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy, specifically with the use of the Microsoft Office Suite. Internal candidates must have or be working on completion of the Business/Accounting Certificate.
Preferred Qualifications	Three years relevant experience in a financial/accounting function.
Equipment Utilized	Computer skills including but not limited to Excel, Word, Access and in depth understanding of University Systems RIAS/Cornerstone/Marketplace/Expense Management, Discoverer, departmental Shadow System Grant Manager 13.0, and DGCA online systems such as IPAS, Researcher’s Dashboard and ECRT. Will work with the system consultant and internal IT in implementing changes to the department’s shadow system.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST1981
Posting Open Date	07/28/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement