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Research Administrator
Job Description
Department
About the Department
Job Summary
Responsibilities
- Manages the day-to-day operations and administration in support of the laboratory.
- Manages and builds relationships crucial to the success of the lab, PME, and Midwest Center for Computational Materials (MICCoM), executing various special projects, some of which may have organizational and research impacts.
- Serves as the primary point of contact and liaison for internal and external constituencies on all matters for the faculty lead and their associated laboratory and center.
- Executes high-level administrative oversight for the faculty lead, including but not limited to updating project plans and timelines, resolving routine and complex inquiries, and assisting with special events and coordination of multi-PIs activities.
- Contributes to the preparation and editing of grant applications and reports, including special reports and executive summaries for high level scientific advisory boards.
- Contributes to the preparation (figures and editing) of presentations for scientific meetings and scientific manuscripts.
- Collaborates closely with the research team to write documentation and disseminate research methods and resources that support or advance their research.
- Maintains relevant scientific operations and equipment ordering, including activities of students, postdoctoral researchers, and research staff.
- Applies research principles and relevant subject matter knowledge relevant to administer a research project. With a moderate level of direction, manages lab and/or research-related duties and tasks.
- Ensures project compliance of grant submissions and reports with different policies, procedures, directives, and mandates.
- Supports data collection and analytical needs of research projects. Conducts literature reviews and helps write reports and manuscripts. Ensures project compliance with different policies, procedures, directives, and mandates.
- Takes responsibility for the following non-laboratory duties: transcribing and coding data; developing data collection instruments; presenting research; and recruiting and scheduling research subjects. Acquires higher-level skills and knowledge in the process.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree, STEM-related field preferred.
Experience:
- A minimum of 2-5 years of significant work experience; STEM research experience strongly preferred.
- Experience working within academic and laboratory environments.
- Knowledge and experience of related research techniques or methods.
- Knowledge of and familiarity with local and Federal regulations, guidelines, and procedures.
- Familiarity with report writing/submission and manuscript drafting, editing and review.
Technical Skills or Knowledge:
- Project Management skills.
- Proficiency with Microsoft Office Suite.
- Strong computer skills including calendaring, document management (e.g., Dropbox, Box, etc.), database management, and spreadsheet skills.
Preferred Competencies
- Demonstrated administrative, problem-solving, organization and coordination skills.
- Demonstrated excellent oral and written communication skills.
- Excellent time management skills and the ability to handle multiple, concurrent tasks within deadlines with minimal supervision.
- Prioritize urgent tasks while ensuring established deadlines are met.
- Flexible and adaptable to changes in workflow and procedures.
- Handle sensitive and confidential situations and information with absolute discretion.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- Professional References Contact Information (3) (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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