The Health Disparities Research Scholars Program (HDRS) is an interdisciplinary post-doctoral training program funded by the National Institutes of Health (NIH) and based in the Department of Population Health Sciences at the University of Wisconsin School of Medicine and Public Health. The HDRS supports the training of scholars from diverse fields to become interdisciplinary researchers with a focus on health among marginalized populations, particularly maternal/child, adolescent, and family health.
The Research Administrative Specialist will provide critical support to the HDRS by administering the day-to-day aspects of the program. In particular, this role will have responsibility for the full HDRS lifecycle, including trainee recruitment, onboarding, advanced administrative support (including but not limited to administering trainee appointments, managing trainee expenses, coordinating travel, and termination of trainee appointments), managing the effort reporting and certification process, managing progress reporting to NIH, and supporting the annual post-award closeout process. In addition, this position will support the training grant renewal process at the end of the current project period (April 30, 2028).
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

• 20% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 5% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 20% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 5% May identify funding opportunities and disseminate to principal investigators
• 10% Maintains and monitors grants and contract budgets
• 20% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
• 10% Manage day-to-day aspects of HDRS program
• 10% Support admin needs of HDRS postdoctoral fellows

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required Qualifications:
- Experience in grant or contract management.
- Experience performing administrative duties (for example, human resources/payroll, fiscal transactions, budget management) within a program or other organizational unit.
Preferred Qualifications:
- At least two years of experience in grant or contract management.
- At least two years of experience performing administrative duties (for example, human resources/payroll, fiscal transactions, budget management) within a program or other organizational unit.
- Experience maintaining compliance with National Institutes of Health (NIH) award terms and conditions, including but not limited to effort reporting and certification, progress reporting, and post-award closeout processes.
- Experience with the NIH xTrain and xTRACT environments.
- Experience recruiting, onboarding, and providing advanced administrative support to trainees, including managing trainee appointments.
- Certified Research Administrator (CRA) designation.
Desired Skills & Abilities:
- Ability to interact professionally and communicate successfully with a variety of individuals (trainees, faculty, students, staff).
- Possession of a customer-focused professional approach.
- Ability to create high quality products within a limited timeline.
- Ability to solve problems independently while simultaneously understanding when issues require escalation.

Full or Part Time: 50% - 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $60,350 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $60,350 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/ )

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role, we encourage you to apply. To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience as it relates to this role. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Brittany Brown
brittany.brown@wisc.edu
608-265-2978
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Research Administrative Spec(SC029)

A53-MEDICAL SCHOOL/POP HEALTH SCI/POP HLTH

Academic Staff-Renewable

281333-AS