Job Description

Executive Assistant, Human Resources

 

The Best Friend's Mission is to do nothing short of making history by bringing about a time when there are No More Homeless Pets. Our goal is that every animal shelter in every community in the country be no kill by the end of 2025. The fact is, we have a great culture, populated by fun, dedicated and brilliant people. But we’re always looking for talented people who can help us make history, and that’s where you come in. If you want to be a part of history and end the killing of shelter pets by 2025, apply today for the Executive Assistant job opportunity!

Position Summary: The Executive Assistant for Human Resources (HR) provides high-level administrative support to the Chief People and Culture Officer (CPCO), as well as HR Directors with key projects when additional help is needed. Primary focus is to support division leadership with the goals and responsibilities of the HR division. This position reports directly to the CPCO.

Location: Remote in the USA in the central and mountain time zones.

Hiring Range: This position will pay between $51,000 and $54,000 annually, depending on experience.

Interview Dates: Interviews will begin August 1st and continue through the following week.

Responsibilities:

• Provide administrative support to CPCO, including managing calendars, answering the telephone, processing mail for division, processing expense reports, handling confidential matters, managing correspondence and other general administrative functions.
• Schedule, coordinate and organize departmental meetings and conference calls. Prepare meeting notices, agendas, and meeting minutes as requested. Coordinate speakers and other logistics for divisional staff meetings.
• Accurately prepare presentations, special reports, memos, spreadsheets, charts, tables, graphs, business plans and other documents as needed in support of departmental activities.
• Coordinate travel arrangements, reconcile business credit card statements, and submit expense reports in a timely manner. Order office/housekeeping supplies as needed.
• Manage timecards, paid time off (PTO), HR forms, and other organizational processes for key division staff.
• Work with division team members to develop new and improved processes for division functions.
• Develop and maintain positive relations with all staff, divisions, and consultants. Serve in a highly collaborative and supportive role to accomplish key projects through teamwork.
• Maintain legal document files, correspondence files and other records in electronic format when possible and hard copy when necessary.
• This position has access to highly sensitive information and confidentiality at all times is critical.
• Perform other duties as assigned.

Skills and Experience:

• Possession of a bachelor’s degree or higher from an accredited college or university required. In lieu of a degree, four (4) additional years of professional administrative experience will substitute for the bachelor’s degree requirement.
• Minimum 5 years previous administrative support experience required.
• Strong interpersonal skills; ability to interact with internal/external customers, donors, volunteers, and Board Members with tact and diplomacy.
• Outstanding organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to think on your feet and maintain composure in a fast paced, sometimes high-stress environment. Must be able to juggle a multitude of tasks and projects.
• Ability to maintain confidentiality with sensitive information.
• Proficient (intermediate to advanced skills) with a variety of computer software applications including Microsoft Word, PowerPoint and Excel required. Comfortable learning new software programs and using online information systems.
• Ability to work well independently; self-motivated, initiates projects and anticipates the needs of staff.
• Effective problem-solving skills.
• Valid driver’s license with access to transportation to travel on organization business.
• Must be available for occasional early morning, evening and weekend meetings and events with appropriate notice.

Physical Requirements:

• Must be able to sit for long periods of time.
• Work at a computer for extended periods of time with repetitive typing, arm and hand motion.
• Occasional travel may be required to attend Best Friends sponsored events.
• Ability to work overtime including evenings and weekends occasionally as needed to meet required deadlines.

About Best Friends

Best Friends recently received a 2022 Top Workplaces USA award from Energize. Visit the Best Friends Animal Society page on the Energage Top Workplaces award winners’ site here to learn more. Not only do we take pride in cultivating a welcoming and supportive community and culture for our employees, but we also offer competitive benefits that make it easy to see why we were granted such an awesome award! We offer competitive pay including the opportunity to receive a discretionary bonus based on performance. We offer medical, dental, vision, basic and supplemental life insurance, short and long-term disability, dependent care reimbursement, pet sitting reimbursement when traveling for work, flexible spending account, and health savings account. We offer generous paid time off up to 9 hours per month for full time employees, nine paid holidays annually, auto insurance discount, and legal and identity theft coverage. For added well-being support, we offer Pawternity Leave for employees to have time to care for their personal pets, mental health support, and an employee assistance program. We also offer a generous 401k savings plan. Do you want to love where you work and make history and end the killing of shelter pets by 2025? Look no further and apply today!

Thank you for your interest in pursuing a career at Best Friends Animal Society. Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, or domestic partner status.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Best Friends Animal Society.

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