MATHEMATICS (BL-MATH-IUBLA)

As a part of the College of Arts and Sciences (The College), the Department of Math at Indiana University is dedicated to producing excellent mathematical research integrated with superb mathematical education and mentoring at all levels, from first-year undergraduate service courses through graduate and postdoctoral study.

There is a commitment to outreach activities at all levels, to disciplinary and interdisciplinary engagement with our colleagues in the College of Arts and Sciences, at Indiana University, and throughout the state, nation, and world. We enhance Indiana University and the State of Indiana through our efforts. Additionally, we continue to improve our tradition as a top-tier Department of Mathematics.

Toward the achievement of these goals, the Math Department is committed to a respectful, supportive, and inclusive workplace, one that offers equal opportunity to a diverse faculty and student body and one in which faculty and students alike can achieve their best.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here .

More information about the Department of MATH at Indiana University may be found here.

Department-Specific Responsibilities

• Assists the Department's Director of Graduate Studies (DGS) in administering the Graduate Program in the Department of Mathematics.
• Manages the day-to-day running of the graduate programs in the department. These programs include: the PhD degree programs in Mathematics and Mathematical Physics, the MA degree program in Mathematics, and the MAT degree program in Mathematics. The department currently has over 100 graduate students, most of whom are also SAAs.
• Oversees student services needs of graduate students. 
• Provides guidance to students and faculty regarding the graduate policies of the department, college, and university; maintains student records, from application to degree completion; organizes the administration of degree benchmarks, including Tier I exams, Tier II review, Tier III exams, and thesis defenses.
• Manages graduate student office and common spaces
• Facilitates recruitment and onboarding activities.
• Arranges prospective student visits, including travel/accommodations arrangements, classroom visits, and faculty and student meetings. 
• Manages these duties accurately and efficiently allows the department to recruit the best, most diverse, graduate student body possible and ensures departmental compliance with student recruitment and hiring procedures.
• Oversees the processing and evaluation of all applications for admission; monitors the progress of enrolled students; administers student academic appointments and internal and external fellowships.
• Maintains and processes graduate student academic records and confirms that graduating students have met course and program requirements. It helps students understand program requirements, university policies and career options. 
• Coordinates with faculty and directors of graduate programs to analyze and provide student academic and outcome data needed for training grant proposals and reports for funding agencies and internal and external administrative committees and offices.
• Confers with DGS on issues related to increasing the application and admission level of highly qualified graduate students to the Department of MATH. 
• Respond to inquiries concerning graduate programs; compose drafts and edit correspondence for Director of Graduate Studies, as needed. 
• Create and maintain recruitment databases.
• Assists with the design and creation of program brochures and posters and entries in the College of Arts + Sciences bulletins. 
• Contributes content for the graduate portion of the Department of MATH web site.
• In collaboration with other departmental staff including the Fiscal Officer, and under the direction of the DGS, the GSC manages the hiring, evaluation, and termination of graduate SAA and hourly employees.  
• Serves as supervisor for required training of SAAs, including FERPA and Title IX. The GSC assists the DGS in the administration of awards to graduate students.
• Serves as resource to graduate students concerning career development and visa issues. 
• May serve as initial contact for graduate students dealing with sensitive confidential issues, including but not limited to academic issues, financial issues, conflicts or adverse interactions with other students or faculty. Refers students to appropriate individual/office for resolution. 
• Assists graduate students who experience challenges associated with their bursar account.

General Responsibilities

• Develops and implements programs and initiatives that touch on various/multiple student-related goals, such as enhancing and reinforcing academic engagement and experiential learning; increasing student engagement, wellness, and involvement; fostering learning, inclusion, and development; supporting students in crisis and adversity; and improving the student campus experience.
• Interfaces directly with students by attending student programming events, advising student organization leaders, meeting one-on-one to discuss areas of concern on campus, and gathering satisfaction feedback from student participants to implement into future student services initiatives and objectives.
• Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student services goals, often coordinating funding to sponsor student programs and initiatives.
• Projects outcomes for services offered at the program, department/division, or campus level. Measures and evaluates effectiveness of student services against projected outcomes; may prepare reports on impact to students and budget and may present to stakeholders on effectiveness and to secure funding for initiatives moving forward.
• May serve on committees and perform student services research across the field of higher education and at peer institutions to identify and recommend best practices.
• Plans and coordinates communications for student services initiatives to ensure student participation and engagement.

EDUCATION

Required

• Bachelor's degree in public affairs, counseling, social work, education, business, or related field

Preferred

• Master's degree in higher education, student affairs, or related field

WORK EXPERIENCE

Preferred

• 4 years or more of office or related experience, particularly in program administration and employee oversight, in some combination.

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Demonstrates ability to maintain confidential information
• Demonstrates customer service skills
• Commitment to working with people from diverse backgrounds and commitment to cultural competency
• Ability to build strong partnerships with students and other university departments

Preferred

• Ability to maintain confidentiality and adhere to relevant best practices
• Ability to handle and resolve difficult and delicate situations with tact, diplomacy, and discretion
• Strong interpersonal skills and the ability to make sound judgments and decisions
• Ability to positively interact with persons of different cultures and listen to ascertain needs
• Ability to work independently, with minimal supervision and numerous interruptions
• Ability to multitask, set priorities, and establish effective schedules and deadlines
• Ability to perform a variety of calculations, review and analyze detailed information, and perform detailed analysis of complex data
• Must have excellent organization skills, accuracy, and attention to details
• Ability to work independently, with minimal supervision and numerous interruptions
• Ablility to multitask, set priorities, and establish effective schedules and deadlines
• Ablility to perform a variety of calculations, review and analyze detailed information, and perform detailed analysis of complex data
• Knowledge of Indiana University administrative procedures and policies (financial, academic)
• Proficiency in Excel and Word required for success
• Experience with university systems such as HRMS, Payroll, Kuali Time, SIS, PeopleSoft, etc.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$44,000 - $46,000 annually 

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Core

FLSA: Exempt

Job Function: Student Services

Job Family: Student Services Generalist

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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