Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	SAS-Division of Life Sciences
Overview	The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Arts and Sciences – Graduate Programs in Molecular Biosciences Office. Reporting to the Directors of the programs in the Division of Life Sciences (DLS), this position performs professional level work that requires knowledge of academic requirements and maintenance of program databases and websites. Among the key duties of this position are the following: Manages and provides administrative continuity for graduate program directors, in part by identifying and solving problems. Manages the daily operations of the Molecular Biosciences (MBS) program, including the supervision of a part-time employee, and students. Supports program directors to achieve goals of recruiting high quality graduate students by managing the admissions process including review of applications, interviews, recruitment and admission process and the planning of events. Works with Program directors to support graduate students, assisting them to meet graduation and course requirements. Monitors graduate student progress to ensure they are aware of upcoming deadlines for submission of materials required for graduation. Serves as a liaison between graduate faculty and students with various Rutgers administrative offices including University/SAS Human Resources (HR), School of Graduate Studies (SGS), and Rutgers Global to assist international students with enrollment. Works with HR to prepare and process payroll, health insurance and onboarding for graduate fellows. Coordinates Faculty involvement in teaching and committee work. Work with the registrar to schedule all Molecular Biosciences courses utilizing Rutgers system software (Course Atlas). Supervises database management, student tracking, prepare reports for Program Directors, provide data for grant applications, and meet reporting and survey requirements of Rutgers. Maintains and update the Graduate program website using Joomla. Contributes to enhancing the messaging and image of the Graduate Program in Molecular Biosciences.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	51359.000
Annual Mid Range Salary	63909.500
Annual Maximum Salary	76460.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field, or an equivalent combination of education and/or experience. A minimum of two (2) years relevant experience in program coordination or administrative function that includes coordination of work and management of projects.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy. Must be able to demonstrate knowledge and understanding of office administration, organization, coordination, facilitation, report analysis, writing, and promotion. Effective communication skills, both written and spoken. Knowledge of academic department procedures and curricular matters.
Preferred Qualifications	Three years relevant experience in program coordination or administrative function. Experience in working in a multi-cultural environment. Experience with Rutgers payroll, accounting and purchasing system.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST1551
Posting Open Date	06/09/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement