Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	School of Social Work
Overview	The School of Social Work mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Social Work. The Program Coordinator at the School of Social Work, Office of Student Affairs, provides exceptional support and customer service to prospective students and applicants to the Rutgers School of Social Work. This position also performs independent, confidential, professional work that requires extensive in-depth knowledge of the School of Social Work, the Master’s of Social Work Program, the MSW Intensive Weekend Program, Rutgers University and the School of Social Work’s practices and procedures Among the key duties of this position are the following: Ensures accuracy while handling students records when handling student data, (both paper and electronic). Assesses and prioritizes the immediate needs of all stakeholders with patience, confidentiality and good judgement ensuring the right answer or point of contact is provided. Supports the daily functions of the office with an emphasis on communication, organization, record keeping and analysis, attention to detail, handling multiple projects, working independently and within a team, confidentiality, and a thorough knowledge of the School of Social Work.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	51359.000
Annual Mid Range Salary	63909.500
Annual Maximum Salary	76460.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, customer service, and record keeping. A minimum of two years relevant experience, preferably in a Higher Education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Individual should be highly motivated, with strong attention to detail and have the ability to handle considerable and varied responsibilities in a fast-paced environment. The ability to work well independently and as part of a team is a must. Excellent computer skills and experience using software tools, such as Microsoft Word, Excel, PowerPoint. Strong communication skills. Strong writing skills sufficient to draft correspondence that is clear and concise. Ability to exercise good judgment, discretion and to make decisions independently. Ability to handle multiple tasks, responding flexibly and positively in all circumstances. Ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.
Preferred Qualifications	Experience in Higher Education and/or knowledge of the Rutgers University environment and administrative structure. A strong understanding of University processes and procedures for departments such as: Rutgers University in Camden, Newark and New Brunswick such as the Graduate Registrar, Graduate Admissions, Creative Services, Dining Services, Student Centers, Financial Aid, Student Accounting and Health Services. Experience with Scholarchip, Canvas, Grad Portal, IMS and certain University Financial applications (Expense Management and Marketplace) in Cornerstone. Advanced knowledge of the graduate admission process, the graduate registrar’s registration processes and procedures which includes graduation requirements in order to identify and create our new and continuing student databases with accuracy.
Equipment Utilized	The position requires the regular use of a Windows computer and expertise with the following software: Microsoft Office (Word, PowerPoint, Excel, Access). Also requires ability to work with database systems and any technology needed to support the role, hybrid work and virtual event attendance and management.
Physical Demands and Work Environment	Physical demands are those typical of an office environment.
Special Conditions	Requires fully onsite work and occasional in-person/virtual weekend & evening event attendance. Successful applicants will be subject to a Background Check.

Posting Details

Posting Number	23ST1543
Posting Open Date	06/08/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement