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Program Coordinator (Confidential)

Job Description

Position Details

Position Information

Recruitment/Posting Title Program Coordinator (Confidential)
Job Category Staff & Executive - Administrative & Support - Management
Department RBHS - Clinical Affairs
RBHS Overview
New Jersey’s premier academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our elite and renowned faculty are teachers, health researchers and providers, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education and training in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. An important mission of RBHS is to promote the careers of faculty, staff, and learners. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Office of Clinical and Health Affairs Overview
The RBHS Office of Clinical and Health Affairs leads and supports a diverse array of interprofessional clinical, health, education, and research initiatives that promote Rutgers Biomedical and Health Sciences as a premier academic health system.
Working collaboratively with partners from across Rutgers, our clinical affiliates, and other stakeholders, we also advance innovative, strategically important projects and initiatives that ensure an exceptional clinical learning environment and improve the health and well-being of our Rutgers community and New Jersey constituents. To learn more about our office, visit Clinical and Health Affairs .
To learn more about our patient care activities, visit Rutgers Health . To learn more about Rutgers University’s COVID-19 efforts, please visit the Universitywide COVID-19 Information website .
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator (Confidential) for the Department of Clinical and Health Affairs within Rutgers Biomedical and Health Sciences.
The primary purpose of the Program Coordinator is to assist the Program Director in the operationalization of well-being initiatives at RBHS. This position will act as a coordinator and facilitator of wellness programming and communication related to well-being. They will support research initiatives and grant management. Answers questions regarding policies and procedures, and ensures the highest standard of customer service to faculty and staff.
Among the key duties of this position are the following:
  • Supports the Program Director in the facilitation of advancing well-being at RBHS. Provides administrative oversight for wellness programming designed to improve health and well-being to serve the RBHS community.
  • Implements communication strategy to share current programs, highlight successes, and identify opportunities transparently.
  • Assists with regular surveys for our community to assess mental health status, needs, and the success of our programs. Collects data about utilization of mental health and wellness services. Prepares and/or compiles data for special reports and analysis.
  • Maintains the Promotion of Well-being website to ensure excellent communication of programmatic offerings.
  • Collaborates on the development of research questions and publications that contribute to the field of well-being.
  • Provides administrative support for grant management as needed.
  • Acts as a liaison with internal and external stakeholders regarding well-being initiatives.
  • Generates, produces, and distributes Rutgers’ correspondence related to well-being programs and initiatives. Assists with these programs and initiatives as assigned.
  • Develops departmental policies and procedures, flow-charts and project timelines as necessary. Ensures follow through with all parties and tracks projects to completion.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 25S
Position Salary
Annual Minimum Salary 70313.000
Annual Mid Range Salary 85012.000
Annual Maximum Salary 99710.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s Degree is required, preferred focus in Public Health, Business Administration, or a related field plus three (3) years of experience in a business office, academic environment or clinical environment.
  • Equivalent education, experience and/or training may be substituted for the degree requirements.
Required Knowledge, Skills, and Abilities
  • Must possess the ability to work with senior administrators, state, business and community leaders on critical matters with diplomacy, executive maturity and sensitive human relations skills.
  • Must be dependable, flexible, and people oriented.
  • Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.
  • Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access and PowerPoint.
  • Ability to navigate the Internet.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 23ST1610
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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