If you are considering a new job, work environment or career opportunities you should look at Mercer County Community College. MCCC is a publicly supported college that is open to all and dedicated to student success. In order to support that mission Mercer seeks to attract, retain, and support a skilled diverse workforce which is our most valuable resource. We thrive on and are proud of our diversity and open access. Our students and employees find the College large enough for a multitude of offerings yet small enough to keep the “Community” feel for all. The College consists of two campuses, the James Kerney Campus (JKC) in the capital city of Trenton, NJ and a larger 292 acre suburban campus just six miles north of Trenton.

As part of the comprehensive and valuable benefits package the College offers credit course tuition waivers for employees, spouses and dependents. This allows for employees and their families to take advantage of earning a higher education degree without the high cost. The College offers students 69 Degree Program Options and 35 Credit Certificates from which to choose.

Reporting to the college Registrar, the Assistant Registrar will provide critical leadership and support necessary to ensure the successful day-to-day operations of the Registrar's Office in the areas of academic records, registration, scheduling, credential progress and conferral, catalog, enrollment and degree compliance reporting, and transfer credit. The position must maintain high ethical standards in applying the regulations while remaining student/customer service focused. Must be able to demonstrate the following core competencies; adaptability to change, analytical aptitude and problem solving, relationship management, balance being team and results-oriented, and ability to succeed in a fast-paced environment managing multiple priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Update and maintain student records by processing forms including but not limited to course substitutions, grade change requests, course waivers, withdrawals, never attended related request, athletic waivers, change of program, and degree evaluations.
• Coordinate graduation certification process and assist with commencement preparation.
• Set up and manage waiting list processing and student communication.
• Assist with building and updating courses and programs in Degree audit. Develop, update, and maintain curriculum tracks for use in Student Planning. Assist with testing of upgrades in the student system.
• Assist the Registrar in the administration of applicable federal and/or state laws and regulations that impact the Student Records Office including but nor limited to FERPA.
• Participate in appropriate college committees and professional organizations that will assist with professional development and best practices.
• Monitor the accuracy and consistency of evaluation of transcripts from accredited colleges and universities in the United States and other countries; post elective or equivalent credit for eligible courses and credentials related to course equivalencies, as appropriate.
• Maintain web site updates related to records, calendar, grades, transcripts and graduation.
• Provide and present reliable information to students, staff, and faculty regarding grades, incomplete s, articulation, degrees and certificates, advising issues, publications, and transfer of courses.
• Use Colleague, the National Student Clearinghouse and other existing programs as needed for daily operations. Serve as a resource person and recommend solutions to specific records related problems for administrators and offices across campus.
• Other duties as assigned by the supervisor.

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  SUPERVISORY RESPONSIBILITIES
  This position supervises full time employees and work- study students.

• Bachelor’s degree or Associate degree with comparable experience.
• Demonstrated experience and working knowledge of a student information system.
• Proficiency in Microsoft Office and Excel.
• Attention to details and self motivated.
• Excellent interpersonal and communication skills.
• Ability to manage several projects simultaneously.
• Works well independently or in a team environment.
• Ability to interact with all members of the college community including administration, faculty, staff, and students.
• Familiarity with community college academic courses and programs, general education requirements, student policies and procedures.

• Master’s degree
• Evidence of effective use of computer technology and Colleague experience. Familiarity with software applications related to student records including Parchment.
• Experience using and/or monitoring the accuracy of a degree audit system.

Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.
Customer Focus: Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.
Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.