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Department Administrator

Job Description

Position Details

Position Information

Recruitment/Posting Title Department Administrator
Job Category Staff & Executive - Administrative & Support
Department SA-Recreation
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Department Administrator for Student Affairs – Recreation. Under the general supervision of the Assistant Director of Member Services and Business Enterprise, the Member Services Coordinator supports managing the Member Services student and part-time staff of 120+ employees across five Recreation centers on the Rutgers University – New Brunswick campus including scheduling, supervising, onboarding, promotions, system/technology access, certifications, evaluations, staff training development and implementation, payroll management, reporting, and management of assigned services.
This position interacts with other areas of campus recreation, the professional staff within the Division of Student Affairs, and several departments across the entire University system.
Among the key duties of this position are the following:
  • Hires, onboards, trains, schedules and supervises assigned student and part-time employees.
  • Reviews and processes payroll for all assigned student and part-time employees.
  • Sets and evaluates employee performance goals and provide feedback for improvement.
  • Develops, implements and maintains staff training modules, manuals and resources.
  • Ensures compliance with all unit, department, divisional, state and federal requirements and standards for hiring and training.
  • Forecasts, requests, monitors, and administers student and part-time employee budgets.
  • Makes purchasing decisions related to staffing and services within assigned operating budgets and assist with forecasting and evaluation.
  • Develops and implements tracking solutions for ensuring student and part-time employee compliance.
  • Assists with the reconciliation, remittance, and financial reporting for all in-person sales at the Member Services Desk and ancillary areas as assigned.
  • Manages all assigned processes and services at all 5 recreation centers on the Rutgers University – New Brunswick campus.
  • Develops and implement training and procedures to ensure quality control.
  • Utilizes available data to identify and implement improvements to assigned processes and service offerings.
  • Supports front-end sales and operations related to all departmental programs, services and customer needs.
  • Assists other areas within the department with all department events, programs, services, initiatives and all duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s Degree or equivalent experience in business management, sports management, recreation, marketing, finance, hospitality, student affairs, human resources or a related field or an equivalent combination of education and/or experience plus two years related experience.
Required Knowledge, Skills, and Abilities
  • Demonstrated leadership, customer service, communication, and problem-solving skills.
  • Must be proficient with a variety of office, database, spreadsheet and word processing programs, and competent in quickly navigating and learning new technology platforms.
Preferred Qualifications
  • Prefers one year of experience managing front-desk operations for a large athletic, recreation, or wellness center.
  • Experience in the training and mentoring of college students in leadership roles.
Equipment Utilized
  • Microsoft Office 365, Smartsheet, DSERec, Innosoft Fusion Recreation Management
Physical Demands and Work Environment
  • This position may require extended periods of time walking, interacting with staff and patrons, and lifting/moving equipment and inventory of up to 50 lbs. at a time.
Special Conditions
  • Current Certification in CPR for the Professional Rescuer or its equivalent including a first aid and AED component or ability to obtain certification within 90 days of hire. Must be available to work evenings and weekends as needed. Should have a current driver’s license and access to a vehicle and be able to pass Defensive Driving within first 60 days of employment.
  • The Division of Student Affairs works to create an environment of inclusion, which respects and affirms the inherent dignity, value, and uniqueness of all individuals, communities and perspectives. Our practices reflect awareness and understanding of the complexity of identity and the increasing interconnectedness of our world. It is our responsibility to promote and maintain a community of compassion, embracing the rich dimensions of diversity, and facilitating opportunities for understanding and the expression of both individual and shared truths.

Posting Details

Posting Number 23ST1461
Posting Open Date 05/31/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Livingston (RU-New Brunswick)
City Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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