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Finance & Operations Specialist
Job Description
Posting Number
PG193330SPInternal Recruitment
NoWorking Title
Finance & Operations SpecialistAnticipated Hiring Range
$57,858Work Schedule
Monday - Friday; 8:00 am - 5 pm, Flexible Schedule; 3-days in office, 2-days remote; Some nights and/or weekends required for event managementJob Location
Raleigh, NCDepartment
Institute for Emerging IssuesAbout the Department
NC State embodies a culture that values collaboration, creativity, innovation, diversity, and teamwork. We provide a team-oriented culture, work/life balance, and work that makes a difference in our community, the state, and beyond. We also offer great benefits for SHRA/EHRA permanent positions working more than 30 hours a week, including healthcare, vacation, holiday and sick leave, retirement, and more. You can even join the NC State Wellness and Recreation Center and receive discounted meals on campus. And Forbes’ annual survey of America’s best employers by the state has endorsed NC State University as the best large employer in North Carolina and 54th best in the nation.
The Institute for Emerging Issues (IEI) is a non-partisan public policy organization that exists to enhance North Carolina’s long-term prosperity. As a unit of North Carolina State University, IEI advances the University’s research, service, and outreach contributions statewide. IEI’s annual Emerging Issues Forum attracts leaders in business, education, and public policy to discuss an issue with profound implications for North Carolina’s future economic competitiveness. For more about IEI, please visit emergingissues.org.
Essential Job Duties
The University Program Specialist will work as an integral part of the finance and Operations team. The responsibilities for this position are split into four core areas: finance, human resources, events, and office administration. This position will provide high-level guidance to department staff and be an important link to external stakeholders. This position must anticipate, coordinate, and administer the departmental business, HR, fiscal responsibilities, communications, and events. Attention to detail, research, development, and analysis is critical to this position. Excellent communication of financial, HR, and business policies/regulations is required.
Major responsibilities of the position include, and are not limited to the following:
- Purchasing contracts, and onboarding vendors;
- Purchase card reconciliation;
- Initiate purchase orders and process purchase order invoices;
- Independently create marketplace orders, process the receivers, and resolve any issues;
- Lead and administer program/project activities and protocols to include the Wolfpack Wellness activities and Diversity, Equity, Inclusion, and Belonging Activities;
- Wolftime Timekeeper and leave coordinator;
- Facilities Liason;
- Event planning/management; and
- Office administration to include wolfcopy, key inventory, equipment tracking, comtech/phone maintenance.
Other Responsibilities
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job and may change at any time with or without notice.
Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in a higher education setting or nonprofit organization;
- Microsoft Office and Google Suite competency;
- Familiarity with general accounting, PeopleSoft Financials, PeopleAdmin, Foundations and Advancement System, Quickbooks, or a related university financial system;
- Event management/project management competency.
Preferred Qualifications
N/A
Required License or Certification
N/A
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
06/01/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
06/08/2023Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please attach a copy of your cover letter, resume, and contact information for three (3) references.
Position Number
00102812Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$31,888 - $80,223Salary Grade Equivalency
GN11Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
371001 - Institute for Emerging IssuesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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