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Specialist II, Office of the Vice President for Student Affairs and Enroll. Mgmt. (Part-Time)
Job Description
Position Title
Specialist II, Office of the Vice President for Student Affairs and Enroll. Mgmt. (Part-Time)Open Internally or Externally
ExternalReports to (title)
Administrative Assistant IIIDepartment
Vice President, Student AffairsRequisition Number
P23247Position Type
ReplacementJob Category
Part-Time Staff - VariableFT/PT
Part-timeInitial Work Location
Taylorsville Redwood CampusStarting Salary
$14.50-$15.14Job Open Date
06/01/2023Open Until Filled
YesJob Summary
Salt Lake Community College aims to provide students with access to higher education to a diverse population and strives for student success and completion. The Specialist for the Office of the Vice President for Student Affairs and Enrollment Management provides office support, clerical duties, and answers general inquiries about the College to students, employees, and others.
Under minimal supervision, the Specialist performs complex assignments and fulfills broad responsibilities in support of the Office of the Vice President for Student Affairs. Primary responsibilities of this position includes: filing, answer phones, relay messages, drafting official communications for the Vice President including but not limited to the Divisional newsletter and management of the office’s shared email inbox, and processing paperwork for the Vice President’s signature.
As part of a senior administrative office, the Specialist will handle work of a highly confidential and sensitive nature.
This position will be supervised by Administrative Assistant III.
Under minimal supervision, the Specialist performs complex assignments and fulfills broad responsibilities in support of the Office of the Vice President for Student Affairs. Primary responsibilities of this position includes: filing, answer phones, relay messages, drafting official communications for the Vice President including but not limited to the Divisional newsletter and management of the office’s shared email inbox, and processing paperwork for the Vice President’s signature.
As part of a senior administrative office, the Specialist will handle work of a highly confidential and sensitive nature.
This position will be supervised by Administrative Assistant III.
Essential Responsibilities and Duties
Perform general office duties such as greeting guests and students, filing, photocopying, printing, scanning, mailing, answer phone calls, taking messages, data entry, gathering information, maintain inventory of all equipment used in the office, replace office equipment as necessary
Write, organize, and publish the Division of Student Affairs Monthly Newsletter including gathering submission and information, writing, and editing of content, and publishing of newsletter as scheduled
Produce and edit quality finished memorandum, presentations, correspondence, minutes, and reports, gathering and researching information, write public statements for events the VP attends
Provide excellent customer service to diverse people, ability, culture, ethnic background, to maintain good working relationships with internal and external partners
Collaborate with marketing to maintain and update the Student Affairs webpage
Assists with event planning including divisional events, lunch meetings, etc.
Other duties as assigned
Write, organize, and publish the Division of Student Affairs Monthly Newsletter including gathering submission and information, writing, and editing of content, and publishing of newsletter as scheduled
Produce and edit quality finished memorandum, presentations, correspondence, minutes, and reports, gathering and researching information, write public statements for events the VP attends
Provide excellent customer service to diverse people, ability, culture, ethnic background, to maintain good working relationships with internal and external partners
Collaborate with marketing to maintain and update the Student Affairs webpage
Assists with event planning including divisional events, lunch meetings, etc.
Other duties as assigned
Minimum Qualifications
- One (1) year of higher education (minimum of 30 credits)
- Trade off 1:1 in experience/education requirement
- Current SLCC Student and eligible for the Campus Internship Program (2.0 GPA minimum)
Preferred Qualifications
- Bilingual or multilingual preferred
- Work experience in a higher education setting
- Experience with Banner and SLCC enrollment procedures
Knowledge, Skills & Abilities
- Demonstrate excellence in providing secretarial and administrative support in a high visibility setting
- Perform clerical functions such as filing, photocopies, printing, scanning, mailing, answer phone calls, taking messages, gathering and tracking information, making referrals, order office supplies, and distributing mail
- Excellent written communication, editing and proofreading skills
- Knowledge of Banner, CANVAS, and other technological platforms
- Understanding of College resources and enrollment procedures, including applying for financial aid and course registration procedures
- Completes work within established timelines and deadlines
- Sound judgment and decision-making skills
- Excellent customer services skills
- Possesses good time management, organization, and critical thinking to research and analyze information
- Ability to perform duties with minimal supervision and follow written and oral instructions effectively and strong work ethics
- Utilizes effective interpersonal problem solving and public relationship skills with a variety of people
- Work well under pressure and exert flexibility
- Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College
- Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities
Special Instructions
Please indicate on your resume if your work experience is full time or part time.
Successful completion of a criminal background check may be required.
Successful completion of a criminal background check may be required.
SLCC Highlights
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA
Non-ExemptSLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.
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