91916BR

Campus: Tempe

Coordinator

Job Description

This position is a key member of the Professional Development and Engagement team advancing initiatives that serve the ASU Charter and Design Aspirations. The Coordinator, Professional Development and Engagement assists with the management and support of programming aimed at the co-curricular socialization and professional development of graduate students and postdocs. This position reports to the Director, Professional Development and Engagement at the Graduate College.
Business hours for the Graduate College are Monday - Friday, 8:00 a.m. - 5:00 p.m. ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. The Graduate College may have flexible work options available such as staggered start and stop times and possibly hybrid work where employees spend a portion of their regular workweek at their primary ASU work location and a portion working remotely. 

Department Name

Graduate College

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $55,000 per year; DOE

Essential Duties

• Initiates, plans and delivers services and programs for graduate students (including master's, doctoral, online and international) and postdocs throughout the ASU lifecycle, including orientation, onboarding, mentor engagement, transferable skill and career agility mindset development. Current programming includes:
  • Credit-bearing courses (New Scholars Colloquium, Preparing Future Faculty seminar, Grant writing seminar).
  • Asynchronous certifications through the Center for the Integration of Research, Teaching and Learning.
  • Asynchronous and synchronous badging for teacher development and design thinking.
  • Annual appreciation week events for ASU postdoctoral scholars.
  • Bi-annual welcome events for new ASU postdoctoral scholars.
  • Asynchronous and synchronous orientations for new graduate students, new teaching assistants and research assistants.
  • Networking and professional development events for students and postdocs in special populations (Graduate College Enrichment Fellows, Presidential Graduate Assistants, Presidential Postdoctoral Fellows).
  • Leadership opportunities for students (Student Advisory group) and Postdocs (Postdoc Council).
  • Mentorship recognition through the Outstanding Faculty Mentor Awards nomination process and reception.
• Gathers, organizes, and synthesizes information and data in support of new programs and projects as needed.
• May supervise interns or student workers.
• Performs tasks related to specific function/program assigned, such as tracking event attendance, development of brochures or other unique projects. 
• Develops and monitors daily operations and coordinates program/project activities within financial guidelines, including developing and maintaining processes for assessment and tracking of professional activities and participation utilizing programs such as Microsoft Excel, Access, Word, and PowerPoint.
• Contributes to and participates in design and development of equitable processes for reviewing and selecting applications and nominations (e.g. Student Advisory Panel, Outstanding Faculty Mentor Awards).
• Participates effectively, professionally and collaboratively within a team of staff and faculty and contributes to team meetings.
• Cross-trains with other members of the team for potential coverage.
• Contributes to the promotion and marketing of assigned projects/events/activities.
  • Design and implement communication and promotion across different/multiple media (such as creating/developing web pages, podcasts and online course modules), and coordinate distribution of brochures, flyers and other promotional materials in coordination with the Director, Communications and Marketing. 
  • Create articles and publications to increase presence in the Graduate College and ASU newsletters.
• Troubleshoots issues impacting success of initiatives.
• May assist in the development of grant proposals.
• Cultivates and maintains partnerships with key teams and individuals on campus.
• Engages with faculty committed to graduate student and postdoctoral professional development and incorporates feedback and suggestions into program/project activities.
• Participates in efforts to integrate professional development efforts for graduate students including across campus.
• Works closely with Events/Admin Program Coordinator to manage event planning, marketing and logistics.
• Contributes to the compilation of an events and communication plan for the team.
• Maintains direct contact with personnel of various outside organizations and university departments.
• Stays abreast of graduate student and postdoctoral scholars' professional development trends and graduate education administration trends.
• Provides assistance and information to faculty, staff and outside organizations regarding function/program. 
• All other duties as assigned

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Master's degree a plus but not required  
• Experience working with diverse populations
• Experience in student support or student affairs
• Experience working with graduate students (master's, doctoral, online, international) 
• Demonstrated knowledged and commitment to the values in the ASU Charter
• Experience coordinating training sessions, programs or events
• Experience conducting presentations to diverse audiences and in different modalities
• Experience in working with a high level of attention to detail   
• Experience in prioritizing a varied workload and meeting multiple, overlapping deadlines
• Evidence of effective communication skills
• Ability to work both independently and as a part of a team to achieve common goals 
• Experience MS Office Applications (Word, Excel, Access, Outlook)]

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to walk or travel moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• May be required to perform tasks in the field within and/or across University campuses.
• Ability to clearly communicate to perform essential functions. 

Department Statement

The ASU Graduate College works collaboratively across all colleges to promote and support the integrity, quality, and vitality of ASU graduate programs including master’s degrees, professional degrees, and doctoral degrees. Our goal is to ensure university-wide standards of academic excellence, access, and equity in graduate programs and to enhance the impact of ASU’s graduate students and graduate education within the state, national, and global arenas. Central to this vision is the enhancement of the diversity of ASU’s graduate population as well as the development of innovative transdisciplinary graduate programs across the university.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00 p.m. Arizona time on the date indicated.

Only electronic applications are accepted. Attach Word or PDF documents, which include:
1. Cover letter
2. Resume
3. Three professional references (if not already supplied during the application process)

Please include all employment information in month/year format (ex: 6/88 to 8/94), and include job title, job duties, and name of employer for EACH position listed. Not providing this information could result in your application not being considered.

Cover letter and resume should clearly illustrate how prior knowledge and experience meet the minimum and desired qualifications stated in this requisition.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education (or 24 credit hours) is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.