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Grant and Contract Coordinator

Job Description

Position Number:




Functional Title:

Grant and Contract Coordinator

Category Status:

33-Exempt Regular

Applicant Search Category:


University Authorized FTE:



SVPAAP-Institute for Bioscience & Biotechnology Research

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the stateís flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nationís legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nationís capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The Grant and Contract Coordinator is the primary point of contact for pre-award and post-award management for sponsor related funds. The Position will work with the Finance teams at the Institute for Bioscience and Biotechnology Research and the Universities at Shady Grove. The portfolio will include scientific research grants and community engagement grants. An ideal candidate will be curious, with strong attention to detail and ability to follow processes as designated for each unit.

USG and IBBR are on a larger shared Shady Grove campus in Rockville, MD. Both utilize shared financial systems at UMCP but have distinct approval processes. The Grant and Contract Coordinator will commit time to IBBR and USG for building the needed relationships and knowledge base.

Minimum Qualifications:

Bachelorís degree from an accredited college or university in business administration or a related field.

4 years experience in proposal/budget development, and/or in grant accounting and management.

Knowledge, Skills, and Abilities:
  • Strong analytical and accounting skills.†
  • Must be detail-oriented; highly organized; and have advanced skills in Microsoft Excel and accounting software.†
  • Excellent customer service skills with the ability to interact effectively with administrators, faculty as well as partners outside of the university.†
  • Strong written and verbal communication skills.†
  • Self-motivated.
  • Ability to learn quickly.
  • Ability to exercise good judgment.
  • Ability to work independently within a team and in a fast-paced environment.


  • Knowledge of basic cost accounting principles and the 2CFR200
  • Experience working with electronic proposal submission programs, such as eRA Commons,, NSPIRES, and sciENcv.†
  • Working knowledge of university applications such as KFS, Workday, BA4, PHR, and Concur.

Additional Certifications:

Certified Research Administrator.

Job Risks

Not Applicable to This Position

Physical Demands

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Posting Date:


Open Until Filled


Best Consideration Date


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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