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Student Life Program Coordinator
Job Description
Full Job Description
Posting Summary
Working Title
Student Life Program Coordinator
Role Title
Education Support Spec III
Role Code
29144-FP
FLSA
Exempt
Pay Band
04
Position Number
28000618
Agency
Northern VA Community College
Division
NV280-Provost Annandale
Work Location
Fairfax County - 059
Hiring Range
$60,000 - $70,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Schedule varies due to student life activities in the evenings and weekends, but typically 8:30 am to 5:00 pm, Monday-Friday
Sensitive Position
No
Job Description
General Description:
Reporting to the Dean of Student Success, the Student Life Program Coordinator oversees the administration, budgeting, planning, scheduling, operations and programming of the NOVA-Annandale Student life office. The Coordinator serves on the campus Student Success Division Leadership Team, the College Student Life Working Group, and other committees and taskforces as necessary. In addition, the Coordinator helps establish and enforce college and campus policies and procedures for student organization operations, student leadership training and development, social and cultural events, off-campus trips, awards ceremonies, substance abuse awareness events and other programming for the campus.
Duties and Tasks:
Reporting to the Dean of Student Success, the Student Life Program Coordinator oversees the administration, budgeting, planning, scheduling, operations and programming of the NOVA-Annandale Student life office. The Coordinator serves on the campus Student Success Division Leadership Team, the College Student Life Working Group, and other committees and taskforces as necessary. In addition, the Coordinator helps establish and enforce college and campus policies and procedures for student organization operations, student leadership training and development, social and cultural events, off-campus trips, awards ceremonies, substance abuse awareness events and other programming for the campus.
Duties and Tasks:
- Manages entire campus student life office operation including supervising one full-time Student Life Advisor, one part-time Administrative Assistant, eight-ten (8-10) Student Ambassadors and 1-4 work study employees.
- Coordinates a successful program of outcome-driven student life events for a campus of 16,000+ students to include social, cultural, recreational and educational programs to promote student engagement and success, including awareness programs mandated by federal and state law. Helps establish and enforce campus and college Student Life policies and procedures.
- Assesses student needs and evaluates student life programs.
- Develops, administers and controls the campus student life budget of approximately $360,000 annually and oversees the administration of all student organization operations and accounts. Oversees all purchasing and handles the department PCard. Maintains financial records and produces financial reports.
- Produces publications and marketing materials and develops effective systems for dissemination of information about student life events and activities.
- Advises Student Government Association and other student organizations.
- Develops recognition programs for student leaders.
- Works collaboratively with Student Life leaders from other campuses on college-wide programming and initiatives.
- Oversees the planning, scheduling, presenting and evaluation of leadership programs for students in registered organizations.
- Advises students and faculty advisors on program development, purchasing procedures, college policies, and federal and state laws.
- Works collaboratively with other leaders from academic, financial, and student services units and provides advice and assistance to others planning programs for the campus.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Required KSAs:
- Ability to hire, supervise and evaluate student life professional and student staff members.
- Ability to advise students on program development and management, purchasing, college policies and procedures, and state and federal regulations related to student life programming.
- Ability to advise and counsel students on educational plans or personal concerns and make referrals to campus or community resources.
- Ability to plan, implement and evaluate student leadership training programs including retreats, conferences, and workshop series.
- Knowledge of leadership development theories and ability to teach student leadership training sessions.
- Ability to supervise and work with students and faculty advisors in campus organizations.
- Skill in working collaboratively with students, faculty, staff, vendors, and other college administrators.
- Ability to mediate conflicts and help resolve issues as they arise.
- Ability to work effectively with a highly diverse student population.
- Ability to organize large-scale educational, cultural, and social events.
- Knowledge of student development theory and ability to train staff in best practices for student life professionals.
- Knowledge of college policies and procedures, academic requirements and laws related to college administration including FERPA, Clery Act, Title IX and VAWA.
- Excellent interpersonal skills.
- Ability to communicate accurately, both orally and in writing. Strong training, organizational and public speaking skills.
- Ability to thrive in a fast-paced environment.
- Ability to work collaboratively within a large, complex educational organization and develop ties with the community.
- Ability to work with computer programs such as MS Office suite. Ability to budget and handle purchases.
- Must be able to work flexible hours to include evenings and weekends and possible out of state travel.
- Outstanding interpersonal communication and organizational skills. Ability to understand purchasing and budgeting requirements.
- Ability to learn new technology and computer systems and software. Ability to work flexible hours to include evenings and occasional weekends.
Minimum Qualifications:
- Bachelor’s degree in human services, business, counseling, social sciences, arts, humanities or a related field, OR an equivalent combination of education, training, or experience
- Event planning experience
- Experience managing or monitoring budgets
- Experience with the use of technology including MS Office, MS Outlook, etc.
Preferred Qualifications
Preferred Qualifications:
- Master’s degree in higher education administration, student affairs, college student development, counseling, social sciences, arts, humanities, business or a related field.
- One year of experience training and supervising employees
- Two years of higher education work experience
- Experience working in a college student life department
- Experience advising student government organizations
- Two years experience managing budgets or handling departmental purchasing
Operation of a State Vehicle
Yes
Supervises Employees
Yes
Required Travel
some travel (5%)
Posting Detail Information
Posting Number
CLS_2093P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/02/2023
Job Close Date
06/23/2023
Open Until Filled
No
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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