Job Description

 

Wor-Wic Community College continuously accepts applications to fill Administrative Associate I positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty, and may be required to periodically work overtime during peak registration periods and/ or special events like the annual commencement, faculty meetings, open houses, etc. 

 

Essential Duties

 

Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with these positions.

• Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to,
  • Preparing and updating class schedules
  • Assisting with and monitoring textbook orders
  • Typing, photocopying, filing, scanning correspondence
  • Taking meeting minutes
  • Ordering course materials
  • Scheduling appointments and updating Outlook calendars
  • Routing mail and maintaining distribution lists for mail and/or email
  • Completing purchase requisitions
  • Monitoring and ordering office supplies
  • Creating event and other marketing materials, flyers and email blasts
  • Maintaining and updating display cases
  • Providing administrative support for department/office sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room set-up
• Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments and/or initiating refunds
• Performs data entry into various databases and tracking sheets
• Provides back-up office support and front desk coverage as needed
• Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports
• Some positions may act as a liaison between the faculty and students
• Some positions may assist with completing, reconciling and submitting annual budgets
• Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment
• Some positions may assist with tracking departmental time sheets and leave requests
• Performs other duties as assigned

 

Minimum Requirements

 

• High school diploma or the equivalent
• Two years of office experience
• Excellent computer, organizational and human relations skills
• Microsoft Office experience
• Preference will be given to candidates who:
  • Are bilingual English/Creole
  • Possess an associate degree in office technology, secretarial science or a relevant field

 

Supplemental Information

 

Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. 

The starting salary for these positions will likely not exceed $21.00 per hour, but will be no less than $15.95. 

___________

This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs.  This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category, and will be reviewed as needed. Applications received for this pool will remain active for two years. 

• Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch)  
• Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8:00 a.m. - 4:30 p.m. (1 hour lunch). 
• All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events

The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.

It is important that your application show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application, even if a resume is required. Applications may be rejected if incomplete.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time. 

 

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