ORGANIZATIONAL PROFILE

Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the DC, Maryland and Virginia. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC, Silver Spring, MD and Fairfax, VA.

WHY YOU WANT THIS JOB?

Because, just like everyone at Ayuda, you believe:

• In seeing communities where all immigrants succeed and thrive in the United States.
• In the overall success of our organization and all our programs.
• That families should be healthy and safe from harm.
• That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.
• That diversity and equality make this country better.

WHAT WILL THIS JOB ENTAIL?

The Executive Assistant will serve as the right hand to the Executive Director and provide comprehensive administrative support to ensure seamless execution of her professional priorities. This position will also work closely with other internal stakeholders, including the Director of Operations, Director of Development and the rest of the senior management team.

Specifically, the Executive Assistant will be responsible for the following:

• Manage the Executive Director’s calendar and email inbox
• Keep track of tasks and deadlines coming out of group planning meetings and follow up as needed to ensure that everyone’s parts are completed
• Schedule meetings for the ED, prepare materials, arrange space and ensure appropriate follow-up after the meeting
• Coordinate scheduling of Board and Committee meetings
• Provide general administrative support to the ED regarding Board-related matters including coordinating the completion of board reports, preparing materials for Board meetings, setting up the meeting space, ordering gifts for outgoing board members, etc.
• Support ED with donor relations, including by e-mailing donors on ED’s behalf, coordinating meetings and entering the ED’s donor correspondence into the donor database
• Assist with scheduling and execution of senior management, leadership and organization-wide meetings and events
• Runs business-related errands for the organization
• Handle the Executive Director’s credit card and completes monthly reconciliation
• Provide support to the Development team by processing donations, running reports, adding notes in files from donor meetings and performing other tasks related to prospect research
• Complete other duties as assigned by the Executive Director
• Assist departments throughout the organization with special projects as needed

This role is hybrid; the Executive Assistant is expected to be in person on some days, particularly in the first few months. After that, the role could be done remotely for up to 3-4 days per week.

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?

Eligibility: Must be legally able to work in the United States and maintain proper work authorization throughout employment. Must be able to meet the physical requirements of the position presented in a general office environment. Satisfactory results from a background check to include criminal history and a search of the employee’s name against a national registry of sex offenders.

Education/Experience/Skills:

Required:

• Bachelor’s degree and 2-3 years of relevant professional experience
• Experience supporting a high-level executive
• Strong command of Microsoft Office suite
• Excellent written and oral communication skills
• Exceptional attention to detail and organizational skills
• Ability to multitask and adhere to strict deadlines
• Ability to work independently with minimal supervision
• Ability to maintain strict standards of confidentiality
• Ability to work with diverse populations
• Routinely displays confidence, humility, and grace under pressure

SALARY AND BENEFITS:

The anticipated salary for this position is $60,000 to $70,000 per year, commensurate with experience.

We are proud of the benefits we can offer that include:

• Platinum-level medical insurance plan 100% employer-paid
• Dental and vision insurance 100% employer paid
• Long-term disability insurance 100% employer paid
• Life and AD&D insurance 100% employer paid
• Pre-tax 401(k) with Employer match on first 3% of salary
• Vacation Days: 21 days per year until year 3, 27 per year in years 3-7 and 33 days per year after 7 years employment
• New employees begin with 8 days of Health & Wellness (sick) leave and accrue an additional 5 hours per pay period plus emergency medical leave up to 12 weeks per year
• 12 weeks paid parental leave/family leave
• 24 days paid holidays and staff wellness days, including Winter Break the last week of the year
• Job-related professional development fees (including annual state bar dues and professional memberships)
• Flexible work schedules

Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education. For more information, go to https://myfedloan.org/borrowers/special-programs/pslf.

TO APPLY:

Please apply with resume and cover letter.? Writing samples may be requested.

Applications will be considered on a rolling basis until the position is filled. Apply early for full consideration. No phone calls, please.

EQUAL OPPORTUNITY EMPLOYMENT STATEMENT:

Ayuda is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We believe that a diversity of experiences, opinions, and backgrounds is integral to achieving our mission and vision. We celebrate diversity and seek to leverage the passion, energy, and ideas of a culturally diverse team.