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Assistant Program Director of Special Events
Job Description
Position Number:
113275Title:
Assistant Program DirectorFunctional Title:
Assistant Program Director of Special EventsCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
BSOS-College of Behavioral & Social SciencesCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Assistant Program Director is a member of the College of Behavioral and Social Sciences Office of the Dean at the University of Maryland, College Park. He or she provides executive level management for college and external events primarily, yet not exclusively, for the office of the dean. Events will range from informal gatherings to large formal college proceedings (including commencement, Maryland Day, and fundraising events).
This position is responsible for managing, and completing, as necessary, many details associated with executing special events in the college. The Assistant Program Director will oversee invitations and registration, logistics and vendor agreements, work with staff, faculty, volunteers, and campus officials, and brief the leadership on event planning progress and additional steps as required. This position hires and supervises a Graduate Assistant and manages, as appropriate, student workers, and BSOS Ambassadors.
He/she will manage the college’s event budget of $120,000 as well as individual departmental and center budgets ranging up to $10,000, overseeing expenses and payment with appropriate university staff. The position is also responsible for maintaining an events calendar for the college and providing staff with specific details regarding their involvement.
Minimum Qualifications:
Education:
Bachelor’s degree.
Experience:
Bachelor’s degree.
Experience:
- At least five years of work experience that demonstrates the ability to handle large-scale projects, and the ability to manage multiple priorities.
- Experience in event planning and organization required, including the ability to negotiate pricing menu planning within a specified budget; and direction of event day set-up.
Knowledge, Skills, and Abilities:
- Detail-oriented with a demonstrated ability to work both independently and as a member of a team in a creative, fast-paced environment.
- Strong budgeting and resource management skills.
- Strong project management, problem-solving, and customer service skills.
- Strong interpersonal, oral, and written skills.
- Ability to work well and interact with all levels of personnel inside and outside of the University.
- Experience managing volunteers required.
- Ability to organize and prioritize work, take initiative, exercise good judgment, and manage multiple concurrent projects.
- Ability to assess, recommend and implement programming based on strategic planning goals.
- Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Outlook).
- Knowledge of commonly used desktop publishing and graphics software, and web applications, such as Drupal, and familiarity with other communication platforms and presentation software.
The ability to work the number of hours needed to get the job done, including occasional nights and weekends, is required. Travel may be required.
Additional Certifications:
Professional meeting planning certification is preferred.
Job Risks
Not Applicable to This PositionPhysical Demands
Must be able to freely move about the campus.
Posting Date:
05/26/2023Open Until Filled
YesBest Consideration Date
06/09/2023Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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